Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we’re delivering reliable water and wastewater services to our communities.  If you’re looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team!

About Essential Utilities

Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities.

Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities.

We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint.

Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. 

Are you looking for an exciting career opportunity with a company that values innovation and teamwork? We are thrilled to announce that we are hiring an Administrative Assistant II on a full-time basis to support our state operations and business development team!

We are searching for a motivated, organized, and detail-oriented individual to become part of our dynamic team. The ideal candidate will not only have a solid background in accounts payable and invoicing, but also possess an entrepreneurial spirit that drives initiative and creativity.

ESSENTIAL DUTIES:

Administrative Support

Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc. Maintain general files and recordsResponsible for charging out inventory and assisting in the annual physical inventory countDirect telephone calls and messages, make copies, distribute mail, and order suppliesResponsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenanceResponsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, bulk water invoicing, monthly financial close and other financial duties as assignedUtilize SAP for transaction processing, reporting, and financial management tasksMonitor accounts receivable, track unpaid invoices, and follow up on discrepanciesAssist in system audits, ensuring data integrity and compliance with existing proceduresEnter and edit payroll for division employeesLocal contact for workers compensation claims processing and other benefits and human resource issuesCoordinate and schedule division activities including, but not limited to, employee meetings, community events and other division public-relation initiativesResponsible for all new customers: Application process, processing loan applications, creating new account and setting appointmentsResponsible for providing back up to the Field Supervisor with various tasks including but not limited to scheduling work orders, customer inquiries and field locates.  Also responsible for backing up the State Customer Service Representatives when requested.

Business Development Support

Manages all aspects of the Business Development (BD) process including researching new accounts, opportunities, and contacts, managing timelines and schedules, and providing status updates as needed.Coordinate tradeshows, meetings, workshops, and events, ensuring all materials and logistics are in place.Manages the acquisition closing process consisting of but not limited to tracking and managing the VA. Commerce Commission filing process as well as the ownership transition and closing process.  Creates and manages legal and operational closing checklists. Schedules and hosts transition meetings for the VA. team.Schedules regular strategic planning meetings with the Business Development Director and/or the business development team covering the status of all development activities.  Tracks and monitors all administrative activities and ensures team is aware of any issues impacting the timelines. Assists and/or writes responses to Request for Information, Request for Quotation and Request for Proposals as needed for acquisitions.Manages and implements marketing materials for all meetings, open houses, and mailings.  Develops, updates, and maintains a database of elected official’s contact information to distribute email blasts or other social marketing approved by Aqua.Assists the Business Development Director and the State President in other administrative roles as needed.             

QUALIFICATIONS:

High school graduate or GED equivalent. Bachelors’ degree preferredExcellent typing and computer skills including proficiency in word processing, spreadsheet, database, and e-mail applicationsMust demonstrate ability to organize and complete multiple activities simultaneouslySelf-starter who can operate with little or no direct supervisionThe individual should possess strong communication skills (both verbal and written), and the essential attributes required to engage effectively with customers, all tiers of management, staff members, regulatory bodies, government representatives, and vendors.At least three years’ experience in a responsible administrative position; bookkeeping, accounting experience or training a plus

NICE TO HAVES

Experience with technical software such as CIS-Banner, ServiceLink, Lawson and Powerplant, or similar Enterprise Resource Planning (ERP like Oracle, JD Edwards -SAP a plus!Former Real-estate, or Sales experience a plus!

WORKING CONDITIONS/PHYSICAL DEMANDS:

Perform sedentary work- exerting up to 20 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

Aqua, an Essential Utilities company is an Equal Opportunity / Affirmative Action employer. Equal employment opportunity is provided to all employees and applicants for employment without regard to the following legally protected characteristics: race, color, religion, sex, national origin, age, pregnancy (including childbirth and related medical conditions, including medical conditions related to lactation), physical or mental disability, covered-veteran status, genetic information (including testing and characteristics), sexual orientation, gender identity or expression or any other characteristic protected by applicable local, state or federal law.
Aqua is committed to providing reasonable accommodation to individuals with disabilities.  If you have a condition that may prevent you from applying for a job online or need to request an accommodation during the interview process, please call (1-877-271-9012).  
To maintain the integrity of the recruitment process and to avoid real or perceived conflicts of interest due to employment and/or assignment of family members and personal referrals, specific guidelines apply to the hiring and assignment of these individuals including, but not limited to:

Family members cannot result in a supervisor/subordinate reporting relationshipFamily members cannot work in the same department.