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Job Description:

Airbus is looking for an Administrative Assistant to support the Head of A220 Operations. This position is located in Mobile, AL.

Position Summary:

The Administrative Assistant provides administrative support to both the Head of (HO) A220 and the overall organization in the following: office administration procedures, correspondence, business and event arrangements, purchase orders/goods receipts, and travel requests/expense reimbursements.

How We Care for You:

Financial Rewards: Competitive base salary, incentive compensation which may include profit sharing schemes, retirement savings plan and the ability to participate in an Employee Stock Ownership Plan (“ESOP”)

Work/Life Balance: Paid time off including personal time, holidays and a generous paid parental leave program.

Health & Welfare: Comprehensive insurance coverage including medical (traditional and high-deductible health plans), prescription, dental, vision, life, disability, Employee Assistance Plan (“EAP”) and other supplemental benefit coverages. 

Individual Development: Upskilling and development opportunities through our global Leadership University, including unlimited access to 10,000+ e-learning courses focusing on ways to develop your employability, certifications, career path as well as the opportunity to participate in accelerated development programmes and both national and international mobility.

Primary Responsibilities:

Administrative Support: 40%

Drafts emails, letters and other correspondence for information received by the A220 Program for the HO’s signature as well as in response to requests for general information.  

Acts on requests requiring the approval/signature of the HO A220 Program and ensure timely submission.

Performs highly responsible duties of a confidential nature for the HO A220 Program.  Maintains confidentiality and uses a high degree of discretion while preparing materials for the HO A220 Program. 

Accurately processes and submits expenses and goods receipts in a timely manner.

Develops procedures for creating and developing files and maintains Program records .

Schedule and Stakeholder Management: 30%

Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgements and recommendations to ensure smooth day-to-day engagements.

Makes complex travel arrangements for domestic and international travel for HO A220 Program and other designated personnel and customers.  Arranges for ancillary activities such as internal and external customer dinners/events.

Maintain the HO’s travel schedule and coordinate with others traveling with him/her to maximize efficiency and ensure travel proceeds smoothly.

Assist in organizing AIRBUS participation in local events reinforcing the company’s professional image.

Cultivate relationships with local officials and recognized community leaders to ensure their continued support of the Airbus A220 Program.  

When appropriate and as directed, represents the HO A220 Final Assembly Line in meetings.

In the HO’s absence, ensure all matters are addressed by appropriate staff.

Perform other duties as assigned.

Additional Responsibilities:   

Other duties as assigned:  30%

Including, but not limited to:

Lead and/or participate in the organization of company events.

Work closely with Assistants throughout the company (both corporate and locally) for consolidated efforts on behalf of the Senior Leaders.

Qualified Experience / Skills / Training: 

Education:

A Bachelor’s Degree in English, Business Administration, Communications or similar.

Experience:

Minimum 2 years of progressive experience as an administrative assistant to a senior level manager.

Knowledge, Skills, Demonstrated Capabilities:

Required 

Extensive Digital Workplace Knowledge (Google, GMail, GMeets, Smartsheets).

Ability to communicate effectively both orally and in writing.

Ability to maintain a complex schedule and to cross-check with MMS calendar to prevent or reduce conflicts and ensure the HO is available at critical times on site.

Detail-oriented with excellent proof-reading and writing skills.

Demonstrated ability to maintain confidentiality and handle inquiries in a confidential and discreet manner.

Preferred 

Analytics (Tableau, Google Dashboard, Skywise, SAP), Concur, Click ‘n Buy

Notary Public

Communication Skills (Spoken, Written, Influencing, Proficiency in Other Languages):

Fluency in German and/or French is highly desirable.

Physical Requirements:

Vision: adequate to enter and read material on computer screens.  Able to identify individuals to initiate greetings, the giving of directions and other business interactions.

Hearing: able to hear sufficiently to engage in conversation in office settings Able to hear safety alerts and warning signals.

Speaking: able to engage in conversations in person and via electronic means and deliver information to groups of varying size with or without amplification.

Equipment Operation: able to operate a wide range of personal and office electronic equipment.

Carrying: able to occasionally carry up to 10lbs/5kg while engaging in training, addressing production issues or as part of continuous improvement projects.

Lifting: able to occasionally lift up to 10lbs/5kg.

Pushing/Pulling: able to push/pull items in office areas.

Sitting: able to sit for extended periods of time at the computer and in meetings.

Squatting/Kneeling: able to occasionally squat or kneel to retrieve or replace items shelved on bottom shelves.

Standing: able to stand for extended periods of time.

Travel: able to travel overseas and domestically sometimes for extended periods of time. Working outside hangers in changing locations.

Walking: able to walk through office and production areas, around flightline and airstrips and sometimes on uneven indoor and/or outdoor surfaces.

Take your career to a new level and apply online now!

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.

Company:

Airbus Americas, Inc.

Employment Type:

US - Direct Hire

Experience Level:

Professional

Remote Type:

On-site

Job Family:

Support to Management <JF-FA-ES>

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Job Posting End Date: 02.27.2025

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Airbus provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training. Airbus expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered. Airbus does not offer tenured or guaranteed employment. Employment with Airbus is at will, meaning either the company or the employee can terminate the employment relationship at any time, with or without cause, with or without notice. Airbus reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.

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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.

Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.