Position Summary: The Administrative Assistant II position performs a variety of administrative duties supporting the department’s leadership, management team(s), and/or employees. The position requires organization and maintenance of records, databases, and reports related to the department’s activities. Education, License & Cert: Associate degree in business/secretarial science or equivalent experience. Bachelor's degree is preferred. Experience: A minimum of two years of recent administrative experience is required, with one year in a health care organization preferred. Must be adept in secretarial duties, organizational skills, and basic telephone and computer skills, including proficiency with Microsoft business suite products (Word, PowerPoint, Excel, TEAMS). This position requires strong proofreading, editing, and writing skills and the ability to communicate and present information. Knowledge of purchasing, budgeting, bookkeeping, and inventory control is also essential. Must possess the ability to work well under pressure, independently, and maintain composure and professionalism should stressful situations arise. A strong candidate must have the aptitude for establishing and coordinating work priorities and activities, plus the ability to establish and maintain effective working relationships with other employees and the public. Essential Functions: 1. Provides administrative assistance to the department including: scheduling meetings/appointments, reserving meeting space (and confirming attendance), office equipment maintenance, ordering supplies, maintaining filing systems/records, and mail distribution. 2. Manages phone calls, messages, and appointment schedules/calendars for administrators within the department. Answers and directs all phone calls promptly and in a courteous and friendly manner. 3. Greets and assists employees, customers, vendors, and consultants to the department, including directing them to the appropriate individuals within the department. 4. Composes correspondence and prepares documents for dissemination (mailings or internal distribution) including: letters, memos, reports, meeting minutes, etc. 5. Coordinates travel and overnight lodging for the department. 6. Processes invoices for payment including securing purchase order numbers and tracking spend against open purchase orders. 7. Maintains department contracts in Meditract System. 8. Assists with policy and procedure manual updates and ensures policy updates are on Compliance 360 website. 9. Coordinates/schedules interdepartmental visits, luncheons, and meetings as necessary. 10. Assists in setting up interviews for potential candidates and prepares for the arrival of new employees in the department such as signage, phone, computer set‐up, office space. Other Duties: 1. It is understood that this job description is not meant to be inclusive of all specific functions and other duties may be assigned as necessary. Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community. The Guthrie Clinic is an Equal Opportunity Employer that welcomes and encourages diversity in the workplace. The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.