Job Description

The Admin Assistant II/Employee Concierge is responsible for providing administrative support to the Qavartarvik Customer Lodge. This role plays a crucial part in ensuring a smooth onboarding experience for new employees, maintaining accurate employee records, and fostering a positive and engaging workplace culture.

This position will work onsite at the Qavartarvik Customer Lodge in Bethel, AK. This is a non-rotational position and seeking to hire Bethel residents.

Responsibilities

Employee Onboarding

Coordinate and facilitate new employee orientations.

Ensure timely completion of onboarding paperwork and processes.

Maintain accurate employee files.

Provide support and assistance to new hires during their onboarding period.

Coordinate with the shared services Onboarding team to process new hires and onboard all assigned employees.

Employee Records

Track employee movement on-site.

Maintain accurate records of tardiness, callouts, and performance evaluations.

Update employee information boards.

HR Administration

Calendar 90-day performance evaluations.

Review Safetrax training for compliance.

Coordinate employee engagement surveys and safety initiatives.

Assist with employee birthday celebrations and other morale-boosting activities.

Recruitment

Contact new candidates and schedule interviews

Inform recruiting of job offers

Other

General administrative duties including scheduling appointments, maintaining files, respond to general communications over the phone and/or email and coordinating other general communications to ensure a smooth workflow

Perform other administrative tasks as assigned.

Other duties that are pertinent to the department or unit’s success also may be assigned.

Qualifications

2 years of administrative, recruiting, HR or related experience required.

Strong organizational and time management skills.

Intermediate Microsoft Office skills in Word, Excel, Outlook and PowerPoint .

Must be able to type at least 50 wpm.

Excellent interpersonal and communication skills.

Attention to detail and accuracy.

Ability to multi-task.

Outspoken/outgoing personality.

Preferred Requirements

High school diploma or GED equivalent.

A valid Driver’s License and an acceptable driving record for the past three (3) years to be eligible under NMS' vehicle insurance policy (may be required at other locations).

Working Conditions and Physical Requirements

Weather: Indoors and Outdoors, frequently exposed to outdoor weather conditions.

Noise level: Moderate to Loud.

Description of environment: Environment will vary based on the facility assigned to.

Physical requirements: Employee is required to lift and/or move up to 50 lbs. Frequently to constantly required to sit, stand, walk, use hands/fingers to handle or feel, climb, stoop, kneel, crouch or crawl, talk/hear, see, taste/smell, and carry weight/lift.

Competencies

Proficiency in Microsoft Office Suite : Word, Excel, Outlook, PowerPoint.

Computer literacy : Strong computer skills and ability to learn new software.

Technical aptitude : Ability to troubleshoot basic technical issues.

Organization and time management : Ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.

Attention to detail : Meticulous and accurate in work.

Communication skills : Effective verbal and written communication skills.

Interpersonal skills : Ability to build and maintain positive relationships with colleagues and stakeholders.

Problem-solving : Ability to identify and resolve issues in a timely and efficient manner.

Customer service : Excellent customer service skills, including patience, empathy, and the ability to handle difficult situations.

Adaptability : Ability to adapt to changing priorities and work environments.

Teamwork : Ability to work effectively as part of a team and contribute to a positive work culture.

NMS Core Values

Safety guides our behavior.

Honesty and integrity govern our activities.

Commitments made will be fulfilled.

All individuals are treated with dignity and respect.

The environment will be protected and sustained.

Equal Opportunity Employer NANA Regional Corporation, Inc. and its subsidiaries are equal employment opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender (including pregnancy, gender-identity and sexual orientation), age, disability, genetic information, veteran protected status or any other characteristic protected by applicable law. NANA grants employment preference to shareholder of NANA, their spouses and descendants to the extent allowed by law.

Accommodation Requests for Job Seekers with a Disability. If you are a job seeker with a disability and require accessibility assistance or an accommodation for any part of the employment process, contact us at recruiting@nana.com or 1-800-478-2000.

Default: Location : Location US-AK-Bethel

Job ID 2024-13748

Work Type On-Site

Work Location Bethel

NMS is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, veteran protected status or any other characteristic protected by applicable law.