ADMINISTRATIVE ASSISTANT III - 79010538 Date: Jan 22, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 842438 Agency: Business and Professional Regulations Working Title: ADMINISTRATIVE ASSISTANT III - 79010538 Pay Plan: Career Service Position Number: 79010538 Salary: $1,512.34 - $1,694.28 biweekly Posting Closing Date: 02/03/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) DIVISION OF PROFESSIONS (DIVISION DIRECTOR’S OFFICE) ADMINISTRATIVE ASSISTANT III Position Number: 79010538 Hiring Salary: $1,512.34 - $1,694.28 bi weekly Anticipated Vacancy ***Open Competitive*** Our Organization and Mission: The Division of Professions is responsible for the licensing of over 503,000 professionals. These professions include architects and interior designers, asbestos consultants, athlete agents, auctioneers, barbers, building code administrators and inspectors, community association managers, construction contractors, cosmetology, electrical contractors, employee leasing companies, geologists, home inspectors, landscape architects, mold assessors and remediators, pilot commissioners and veterinarians. Housed within the division is the Bureau of Education and Testing and the Florida Building Commission. The Work You Will Do: This position serves as the head administrative assistant to the Division Director and the Deputy Director, which includes answering and screening incoming calls, scheduling meetings, making travel arrangements, preparing, and processing travel reimbursement vouchers, maintaining, and updating weekly reports, and preparing responses to correspondence. Your Specific Responsibilities: + Coordinates communication and contact with Executive Directors and other board staff as it relates to the Division of Professions and the Department, which includes responses for the Governor, Secretary, and other department staff, ensuring that responses are prepared and completed in a timely manner. + Serves as the division’s liaison for public records requests and ensures that requests are processed in a timely manner. + Prepares purchase orders and processes invoices for payment for the Director’s office. + Completes special projects, as assigned. + Acts as the division’s continuity of operations plan (COOP) coordinator for the division. Maintains the master COOP and phone tree for the director’s office, board offices, Codes and Standards, and Bureau of Education and Testing. + Maintains and updates training materials for division administrative assistants as well as onboarding for these new employees, ensuring processes are executed consistently within the board offices for P-cards, license verifications, purchase orders, and travel authorizations. + Serves as the division’s contact for board member appointments. Maintains a database and weekly reports of board members for Professions. + Performs other related duties, as assigned. Knowledge, Skills, and Abilities : + Knowledge of Word, Excel, Outlook, GovQA, and MyFloridaMarketPlace. + Ability to communicate effectively both written and oral. + Ability to organize and prioritize duties. + Knowledge of department policies, rules, and procedures (purchasing, public records, and correspondence.) Minimum Requirements : + Associate degree from an accredited college or university or + Administrative or clerical experience can substitute on a year-for-year basis for the required college education. Preferred: + Two or more years using Microsoft Office Suite. + Experience with preparing travel authorizations and travel reimbursements. + Experience with purchasing and MyFloridaMarketPlace. The Benefits of Working for the State of Florida: “ Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: + State of Florida retirement package: 3% employee contribution required. + Nine annual paid holidays and one personal holiday + Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida + Ability to earn up to 104 hours of paid sick leave annually. + The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. + The State of Florida provides a $25,000 life insurance policy to eligible employees. + Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. + Tax deferred medical and childcare reimbursement accounts are available. + Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website: http://www.mybenefits.myflorida.com ***Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and/or abilities must also be disclosed on the State of Florida Employment Application. *** Applicant Note: If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status. NOTE : This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287. The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074. DBPR requests applicants notify HR in advance to allow sufficient time to provide the accommodation. SPECIAL REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov . If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses. A candidate for veterans’ preference who believes he or she was not afforded employment preference may file a complaint in accordance with Rule 55A-7.016, F.A.C., with the Florida Department of Veterans’ Affairs, Veterans’ Preference Coordinator, 11351 Ulmerton Road, Suite 311, Largo, FL, 33778. The Department of Veterans’ Affairs has also established an email where people can electronically file claims or ask questions. The email is veteranspreference@fdva.state.fl.us. The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: TALLAHASSEE, FL, US, 32399 Nearest Major Market:Tallahassee