ADMINISTRATIVE ASSISTANT III * There have been 0 applications for this position
* This job opening has been viewed 2740 times « Return to list

Job Description  (1)   ADMINISTRATIVE ASSISTANT III (1 SLOT)   Salary Grade                          :           9 Status of Employment :           :           Contract of Service Location/Office                       :           DRMD Program/Division/Unit :           :           DRMD Reports to                               :             MINIMUM QUALIFICATION STANDARDS:   Education                                :           Completion of at least 2 years in College Experience                              :           1 year of relevant experience Training                                   :           4 hours of relevant trainings Eligibility                                  :           None required   PREFERRED QUALIFICATION:   Education : Completion of at least 2 years in College Experience : 1 year of relevant experience Training : 4 hours of relevant trainings   JOB SUMMARY:   1.         Perform administrative duties on a variety of incoming DROMIC documents from the Regional Director, Division Chief and/or Immediate Supervisor and maintain the confidential nature of sensitive documents 2.         Utilize established systems for document management, records management, and digital asset management to facilitate team accountability and collaboration 3.         Record and track all incoming DROMIC communications and official documents: scan to file and save using google drive; record and disseminate to concerned DROMIC staff for pertinent action / disposition; record and track its status; record its outgoing action from DROMIC; and check / remind / follow-up DROMIC staff re: individual deliverables. 4.         Screen and vet all communications and official documents in concurrence with the immediate supervisor, prior to submission to the higher authorities for signature and/or action 5.         Ensure the preparation and dissemination of the agenda for DROMIC meetings, ensure attendance and participation of the staff, and assume responsibility for distribution and follow-ups in the implementation of decisions or plans arrived at 6.         Act as documenter during DROMIC Team meetings and prepare timely minutes of DROMIC meetings 7.         Facilitate admin and logistical-related concerns of DROMIC and ensure needed coordination with other offices, Divisions, Sections and Units 8.         Prepare and manage inventory of all DROMIC-issued equipment to all DROMIC staff 9.         Examine request for reconsideration of decision on various referred to the office 10.       Perform other DROMIC-related works that may be assigned from time to time by the immediate supervisor and /or higher authoritiesApplicants should be guided on the following Criteria for Evaluation:     CRITERIA EQUIVALENT RATING Education (E) 25\% Training (T) 10\% Experience (E) 25\% Written Examination: Initial Qualifying Test (IQT) Special Exam (Technical)   10\% 15\% Competency-Based Interview 10\% IPCR or any related Performance Assessment/Review 5\% TOTAL 100\% Interested and qualified applicants must fill out and attach the complete scanned copies of the following documents through the link below on or before September 30, 2023: https://forms.gle/c9hYivCWR1ki5fme7 Application Letter addressed to Director Shalaine Marie S. Lucero of DSWD Field Office VII (specifying the position applied for and its date of publication); 1.    Duly accomplished Personal Data Sheet with passport sized picture and signature and Work Experience Sheet; 2.    Copy of authenticated civil service eligibility/Professional License (if applicable); 3.    Copy of Transcript of Records and Diploma; 4.    Copy of relevant trainings and seminars attended; 5.    Copy of performance rating in the last rating period (for government employees) or its equivalent for external applicants Note: Requests for extension of submission and application with incomplete documents will not be screened.  This office highly encourages interested and qualified applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation. Also, this office prefers those non-smoker applicants. For inquiries, please call Mr. Jerloyd R. Suello of the Human Resource Management and Development Division at telephone numbers 412-9908 / 233-0261 local 17121. Thank you. 
« Return to list