Description/Job Summary The Administrative Assistant III coordinates office services such as purchasing, records control, and other administrative activities; interprets operating policies; and exercises independent judgment in resolution of administrative issues . The position supports the development of regular and ad-hoc reports and may perform duties of a sensitive and confidential nature. The position also provides direct administrative support including scheduling appointments, correspondence, data compilation and filing. The Administrative Assistant III is also responsible to provide customer-oriented quality service to the students, faculty, staff and guests of Baltimore City Community College displaying exceptional organization, professionalism, communications and attention to detail. Responsibilities/Duties + Provide administrative support to senior academic leaders, including drafting email correspondence and generation and distribution of memos, letters, meeting minutes, spreadsheets, forms, and faxes + Assist in the day-to-day operations of the office of Academic Affairs. + Assists with development and preparation of reports and documents. + Attends designated committee/management meetings and takes minutes. + Performs clerical support functions such as preparing correspondence through dictation, composing written material, including letters or memos, and proofreads documents. + Assists with making routine travel and accommodation arrangements; + Assists with special events planning and execution; + Assists with maintaining calendar, scheduling appointments and meeting rooms; + Maintain filing system, contact database, employee list, including updating, retention, and disposal. + Locates and compiles information and formats reports, graphs, tables, records and other sources of information. Assembles and categorizes facts and figures for written computation and calculations. + Completes various request forms for ordering, tracking and receiving office supplies and services for office supplies and equipment as directed; + Coordinates and implements office services such as purchasing, records control, projects and budget accounting operations; + Interprets and communicates operating policies and procedures; + Coordinates collection and preparation of financial and operations reports; + Proficient in various software applications involving spreadsheets, databases, statistical packages, and graphics packages to assemble, manipulate or format data and reports; + Provides clerical support for Phi Theta Kappa (PTK) Honor Society program (as appropriate); + Provides clerical support for the Catalog, General Education Committee, and other College committees which involve the academic Assistant Vice Presidents. + Become efficient with Banner, Canvas, and ARTSYS (or related software); + Manages and controls student visits; + Tracks and follow-up with students who have visited the office; + Answers and screens incoming calls, relays messages, and greet visitors; + Assists with maintaining calendar, scheduling appointments and meeting rooms; + Completes various request forms for office supplies and equipment as directed; + Assists and/or participates in the preparation of the budgets + Interprets and communicates operating procedures and flowcharts; + Provides general assistance and information to students, faculty, and staff as require + Room Scheduling + Makes contact through phone calls, emails, and office visits to discuss and strategize room/event scheduling; + Other related duties as assigned. Required Qualifications + Associate degree or equivalent + Three years of experience in an Administrative Assistant role + Strong time-management skills and multitasking ability + Experience with Microsoft Office ( Word, Excel, and PowerPoint) + Excellent verbal and written communication + Attention to detail + Ability to handle confidential information + Organizational skills + Dependability + Professionalism