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Opportunity Snapshot:
Compensation: $25-26/hourLocation: El Dorado, KSAssignment Duration: 12 months+Work Schedule: M-F / 40 hours+Benefits: Comprehensive insurance and 401(k), PTO and holidays Responsibilities
Oversee the receipt of controlled files, issued for construction drawings, pressure vessel certifications, equipment drawings, inspection files, and/or emails, and perform a basic assessment of the accuracy of the documents. Once they’ve checked the files for completeness, record them into the system (PCMS, SAP, or Mydocs)
Assist department members with Request for Contract and Requisitions. Expedite the workflow via regular check ups with supporting departments
Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc
May perform analysis and review of various assigned transactions
Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
Performs various data entry assignments
Coordinates various processes and maintains documents and records related to process (may include audits)
Provides administrative support as assigned and as needed
May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
Qualifications5 years of work experience in an industrial or technical team setting is preferred
Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments
Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative
Ability to perform both technical and administrative clerical assignments
Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible
Works well with employees of all levels in organization
Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment
A minimum of a High School degree or equivalent is required
The Bergaila Way:
The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice.
Client Overview:
Our Client is a Fortune 500 company and an independent petroleum refiner that focuses primarily on producing high-value light products such as gasoline, diesel fuel, jet fuel, specialty lubricant products and specialty and modified asphalt. They own and operate several refineries located primarily in Southwestern United States and market their products to this area, as well as the Rocky Mountains, extending into the Pacific Northwest and other neighboring Plains states.
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