ADMINISTRATIVE ASSISTANT III * There have been 0 applications for this position
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Job Description

 

Three (3) Slots for Administrative Assistant III (Senior Bookkeeper and Municipal Roving Bookkeeper)

Salary Grade                          :           9 (Php 21,211.00)

Status of Employment :           :           Contractual

Location/Office                       :           Field Office VII and Bohol

Program/Division/Unit :           :           Pantawid Pamilyang Pilipino Program

Reports to                               :           Administrative Officer V

 

MINIMUM QUALIFICATION STANDARDS:

 

Education                                :           Completion of 2 years in college

Experience                              :           1 year relevant experience

Training                                   :           4 hours relevant training

Eligibility                                  :           None Required

 

PREFERRED QUALIFICATION:

 

Education

:         Bachelor’s degree in Business Related Courses 

Training

:        8 hours of relevant training

Experience

:        1 year of relevant experience

Eligibility

:         None Required

 

SENIOR BOOKKEEPER

 

·         Monitor the fund releases of CO, availability and utilization of funds of

regional office in the implementation of the Project;                  

·         Monitor and control the disbursements of the Project;

·         Prepare statement of fund releases, Disbursement and Balances;

·         Prepare and submit the Statement of Expenditure (SOE) to DSWD CO;

·         Assist in the preparation and submission of monthly, quarterly and annual financial reports and monitoring to DSWD CO and other oversight agencies;

·         Assist in the review and verification of Liquidation Report /debit memos (copies only) submitted by LBP branch;

·         Handle and maintain all financial records and documents of the Project;

·         Performs other functions as may be directed by the Budget Officer/ Field Office Accountant.

 

·         MUNICIPAL ROVING BOOKKEEPER

 

·         Coordinate with the FO Focal person on the schedule of OTC payment;

·         Gather the controlled Order of payment and Acknowledgement Receipt   

·         (OP/AR) of the Beneficiaries that are schedule for OTC payment for the                                      week and prepare for actual OTC payments;

·         Witness the actual OTC payments made by LBP servicing branch to each   of the beneficiaries;

·         Ensure the true identification of the beneficiaries receiving OTC payments;

·         Ensure that the beneficiaries are able to sign the AR as proof of receipt of grant;

·         Sign the AR as witness during OTC payment;

·         Provide the FA with summary of AR signed by the beneficiaries receiving OTC payments for the day;

·         Encode the unsigned AR or unclaimed grants in the MRBUI;

·         Follow up the transmittal by the LBP serving branch of the paid OP/AR to the FO;

·         Assist the FA in the preparation of the SOE;

·         Performs other related tasks/activities.

·         Check the accuracy of the ID numbers of beneficiaries provided for Payroll preparation;

·         Monitor and report to FO issues, if any, as regards receipt of grants by the beneficiaries.

·         Photocopy/send out and file documents;                  

·         Retrieves files in storage room and from the computer;                   

·         Participates/attend in staff meetings, case conferences, seminars and other activities;     

·         Make telephone calls to qualified applicants for an interview;                      

·         Assist in the preparation of the recruitment documentation;

·         Perform other related tasks and functions as assigned.

 

 

CRITERIA

EQUIVALENT RATING

Education (E)

25\%

Training (T)

10\%

Experience (E)

25\%

Written Examination:

 

Initial Qualifying Test

 

Special Exam (Technical)

 

10\%

 

15\%

Competency-Based Interview

10\%

IPCR or any related Performance Assessment/Review

5\%

TOTAL

100\%

 

Interested and qualified applicants must fill out and attach the complete scanned copies of the following documents through this link: https://forms.gle/SzkRVFtxU4etNXrr5      on or before January 20, 2024.  

1.    Application Letter addressed to Director Shalaine Marie S. Lucero of DSWD    Field Office VII (specifying the position applied for and its date of publication);

2.    Duly accomplished Personal Data Sheet with passport sized picture and signature and Work Experience Sheet;

3.    Copy of authenticated civil service eligibility/Professional License (if applicable);

4.    Copy of Transcript of Records and Diploma;

5.    Copy of relevant trainings and seminars attended;

6.    Copy of performance rating in the last rating period (for government employees) or its equivalent for external applicants

Note: Requests for extension of submission and application with incomp lete documents will not be screened. 

This office highly encourages interested and qualified applicants including persons with disability (PWD), members of indigenous communities and those from any sexual orientation and gender identities (SOGI) for there shall be no discrimination in the selection of employees on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation. Also, this office prefers those non-smoker applicants.

 

 

 

 

For inquiries, please call Mr. Jerloyd R. Suello of the Human Resource Management and Development Division at telephone numbers 412-9908 / 233-0261 local 17121.

Thank you.

 

 

 

SHALAINE MARIE S. LUCERO, CESO IV

Regional Director

 

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