Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.
Job Title
Administrative Assistant III
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:
Career development with an international company where you can grow the career you dream of
Free medical coverage for employees* via the Health Investment Plan (HIP) PPO
An excellent retirement savings plan with high employer contribution
Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree
A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune
A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists
A healthy heart is essential to good health. That's why we're committed to advancing treatments for people with cardiovascular disease. As a global leader in Cardiac Rhythm Technologies, our breakthrough medical technologies help restore people's health so they can get back to living their best lives, faster. We focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias, or irregular heartbeats.
We are recruiting for an Administrative Assistant III to join our team in our Austin, TX location. In this onsite role, you will provide primary administrative and overall support and coordination for an Abbott CRM Divisional Vice President. You will be responsible for completing special assignments and projects as required to enable efficient departmental operations and interacting with key internal and external stakeholders.
What You’ll Work On
Serves as Administrative Support to Divisional Vice President for Cardiac Rhythm Management in tasks including calendar management, expenses, and travel management, ordering supplies and equipment and meeting preparation
Supports CRM Commercial Leadership on goals and strategy through deck preparation, communication templates, town hall preparation, job description creation and oversite of cascade of information
Attend leadership meetings to capture minutes; publish and track all action items
Maintain a thorough understanding of the daily and future business needs to support Commercial Leadership direction
Coordinate monthly Global metric slides and serve as meeting facilitator
Support Austin facilities and leadership and represent site in daily meetings to provide management site updates
Create Purchase Orders for supplies, services, and IT equipment
Serve as delegate for expense and purchasing approvals
Maintain organizational chart
Supports facility management with new hire needs, seating, equipment, and site access
Coordinate office events and other on-site meetings
Execute applicable Quality System processes and monitor the accuracy of service provided
Other duties as assigned
Required Qualifications
High School Diploma
Minimum 5 years’ experience in an Administrative Assistant role supporting multiple executives
Proven intermediate to advanced proficiency in Microsoft outlook, word, excel and power point
Preferred Qualifications
Associate or bachelor’s degree
Organizing: Ability to structure self and others through planning, filing, minutes and action item documentation
Multi-tasking: Can manage several directors with ad hoc needs while executing daily assigned tasks
Approachability: Has a professional and approachable demeanor when interacting with all level employees
Action-Oriented: Can execute on direction given independently and efficiently while following up with updates proactively
Written Communications: Draft emails, presentations, and other business documents on behalf of directors in a professional and accurate manner
Functional/Technical Skills: Ability to learn and execute in business systems as required and troubleshoot and escalate issues proactively
Apply Now
* Participants who complete a short wellness assessment qualify for FREE coverage in our HIP PPO medical plan. Free coverage applies in the next calendar year.
Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: www.abbottbenefits.com
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on Facebook at www.facebook.com/Abbott and on Twitter @AbbottNews.
The base pay for this position is $19.60 – $39.20 per hour. In specific locations, the pay range may vary from the range posted.