Position Information Posting Number 20113026 Position Title Administrative Assistant III FTE 1.0 Position Type Staff Department Theatre and Dance Position Summary Information Job Summary/Basic Function About This Role: The Administrative Coordinator is responsible for managing and coordinating the daily operations of the Department of Theatre & Dance within the College of Fine Arts and Communication. This position serves as a central resource for faculty, staff, students, and external stakeholders by ensuring effective communication, administrative efficiency, and adherence to university policies and procedures. The Administrative Coordinator supports departmental leadership by overseeing budgets, managing personnel and academic records, coordinating purchasing and travel processes, and facilitating departmental events and activities. Through proactive problem-solving and attention to detail, this role contributes to the success of departmental operations and fosters a welcoming and professional environment for all constituents. What You’ll Do – Position Responsibilities: + Administrative Operations + Manage departmental communications, including general receptionist duties, mail distribution, and directing emails and phone calls to appropriate parties. + Provide general clerical support, including managing department chairs’ appointments and calendars, maintaining office records and supplies, and overseeing office student workers. + Conduct correspondence on behalf of the department chair as requested. + Budget and Financial Oversight + Assist with monitoring departmental expenses and maintaining budgets. + Manage purchasing requests, resolve purchasing issues, process monthly credit card reports, reimburse faculty travel expenses, and maintain departmental financial records. + Academic and Faculty Support + Assist with course schedule building and address student registration issues, including add/drops and late registration. + Coordinate personnel records, faculty files, payroll processing, and implement related policies and procedures. + Process hiring documents, monthly timesheets, honoraria, and maintain records of key distribution. + Departmental Coordination + Attend departmental meetings, take minutes as requested, and participate in relevant university training and workshops. + Coordinate faculty travel reimbursements and departmental events or activities. + Customer Service and Student Support + Serve as the first point of contact for students, faculty, and visitors, providing accurate and timely assistance with inquiries or concerns. Key Competencies: + EProficiency with MS Office Suite, Adobe Acrobat Pro, Content Management Systems, Cardinal Purch, Banner, and Chrome River. + Experience with office equipment, including personal computers, multifunction copiers, fax machines, and network printers. + Strong organizational and multitasking skills with attention to detail. + Excellent written and verbal communication skills. · Ability to work independently and collaboratively. Physical Requirements: + Able to lift 40 pounds and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings. Current driver’s license and ability to travel Job Conditions: + This position may be required to perform other job-related duties to meet university and departmental needs. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-based community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our expertise is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. Benefits: + Health, dental & vision insurance + Life insurance + State of Texas Retirement plans + Tuition covered at 100% for employees, spouses and/or eligible dependents. + Paid time off – vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/insurance.html) Minimum Qualifications + High School Diploma or GED + Three (3) years’ experience in an office setting or an Associates/bachelor’s degree and 1 year of administrative experience.. EEO Statement Lamar University is An Equal Opportunity Employer Veteran's Preference Statement Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003. Preferred Qualifications Security Sensitive Statement This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Salary $33,330 - $43,329 Work Hours Application Information Posting Date 12/10/2024 Close Date 03/10/2025 Open Until Filled No Special Instructions