ADMINISTRATIVE ASSISTANT III**This position required to be based in Quito, Ecuador**

This career level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform high level administrative work that directly advances the operations and objectives of the department served, providing a full suite of skilled support functions to a large work group or highly skilled and specialize support; may directly support a director or senior director.ESSENTIAL JOB FUNCTIONS:Acts as an advocate to raise the awareness of the needs of children. Understands Christ’s mandate to protect children. Commits to and prioritizes child protection considerations in all decision-making, tasks and activities across the ministry. Abides by all behavioral expectations in Compassion’s Statement of Commitment to Child Protection and Code of Conduct. Reports any concerns of abuse, neglect or exploitation of children through Compassion’s internal reporting process and appropriately supports responses to incidents if they occur.As a seasoned team member, answers detailed questions, explain processes, and correspond with people concerning specialized information within the assigned department or work group.Performs skilled support work entering detailed electronic data, researching, retrieving, and formatting information and data requiring specialized knowledge of the assigned work group.Drafts and/or proofread records, documents, or forms and other correspondence, which may be confidential in nature. Often schedules major meetings, records meeting minutes, coordinates complex travel, welcomes and hosts visitors, and prepares agendas and itineraries.May perform light manual labor such as delivering office supplies, arranging chairs, and setting up refreshments or brochures and displays.Creates or coordinates data report creation, tracking, and dissemination for the department or work group supported.May communicate with staff in other countries to facilitate processing of information or work product, follow-up on accuracy and process compliance, ensure clear understanding between functions, as well as serve on project teams.May administer programs requiring subject matter expertise within the disciplines of the work group supported, as well as gathering, evaluating and reporting on data related to the assigned department or client departments.May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies or trains other staff to accomplish these tasks. May provide document recording or authentication services as required.

REQUIREMENTSProfessional in Business Administration, or related field.5+ years of experience as Management Assistant, mastering the latest technologies, especially computer programs related to administrative functions.English proficiency.Skilled in handling the Director’s correspondence, coordinating his agenda and travel logistics.Ability to understand complex legal, financial and technical issues.Results oriented, focus on details and quality.Confidence, assertive communication and negotiation skills to work with staff at all levels.Excellent organizational skills and prioritization of tasks and responsibilities.Passionate about our vision and mission.High orientation to service.Good with numbers and writing skills.Confidentiality and discretion.Proactivity and creative problem solving.Flexibility and capacity to work under pressure.Dynamic and enthusiastic.

Equivalent education, training, experience and/or certification may be substituted for any of the minimum qualifications listed above. ***

WORKING CONDITIONSLocation: QuitoWork Environment: Office: standard office environmentPhysical demands: Sitting, standing and/or walking up to 8 hours a day. Monday to Friday from 8am to 5pm.Travel Requirements: Availability to travel up to 20% of your regular schedule.