Posting Information Posting Number2025307 Posting/Functional TitleAdministrative Assistant III University Pay Plan TitleAdministrative Asst III LocationSan Marcos DepartmentUniversity Marketing Recruitment TypeOpen to All Job TypeFull-Time Funding SourcePermanent Monthly Salary$4,353.83 Job CategoryNon-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. + Knowledge of: Functions and operations of the areas of responsibility. Applicable university, department, and unit policies and procedures. Applicable state and federal laws, rules, and regulations. Texas Success Initiative standards and requirements. Enterprise resource planning software such as SAP , Oracle, or similar. Student information systems such as Ellucian Banner 9 or similar. Basic accounting principles. + Skill in: Establishing rapport with others. Negotiation techniques and conflict resolution. Problem-solving and decision-making. Close and accurate attention to detail. Organization, planning, and time management. Multitasking and prioritizing workload. + Ability to: Work independently under moderate to little supervision on varied and potentially complex tasks and assignments. Maintain a high level of professionalism in presentations to and communications with executive management, faculty, staff, and students. Read, interpret, understand, explain, and apply technical information, task-related documentation, laws, rules, policies, and procedures. Prepare clear, concise, and grammatically correct documentation. Supervise and provide guidance to others. Use a personal computer and Microsoft Office Suite, as well as other applicable software. Perform basic to intermediate mathematical calculations. Preferred Qualifications Job Description The Administrative Assistant III provides administrative and clerical support within the Division of Marketing and Communications at Texas State University. This role supports the division by managing budgets, revenue-generating activities, and operational processes to enhance the effectiveness and efficiency of marketing, promotion, and communication efforts across the university. Job Duties + Manage the departmental calendars and schedules as needed. + Organize, prioritize, direct, and explain office work assignments to office staff and student interns as needed. + Maintain and review staff and personnel files for completeness. + Arrange travel, applications, and reimbursements for all staff. + Review and process purchase orders and invoices in accordance with departmental procedures. + Prepare and manage spreadsheets and tabulate information. + Compose, format, and proofread a range of documents including correspondence and reports. + Assist in the preparation of various activities and events. + Oversee and manage incoming telephone calls, including screening, transferring, and taking messages. + Greet, screen, and route office visitors. + Monitor the inventory of office supplies and order new and replacement supplies as needed. + Maintain divisional email inboxes, ensuring timely responses and appropriate follow-up. + Perform HR-related duties for student interns, including timekeeping and scheduling. + Facilitate the onboarding and offboarding of staff and student interns as needed. + Maintain the Bobcat Digital Signage system. + Coordinate golf cart training for staff and student interns as needed. + Develop, implement, and continuously improve business processes to enhance efficiency and effectiveness within the division. + Assist in facilitating cross-training initiatives among the administrative team to ensure seamless operations, knowledge sharing, and workload balance. + Provide insight on process improvements and contribute to the development of best practices. + Make recommendations for solutions that enhance workflow and optimize administrative support. Additional Information to Applicants Job Open Date02/21/2025 Job Close Date (posting closes at midnight)03/09/2025 Open Until FilledNo Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start8:00AM Normal Work Hours End5:00PM Posting NoticesYou will be required to electronically attach a resume and cover letter to your application. Legal and Required Notices Texas State University is an Equal Employment Opportunity/Affirmative Action Employer. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. Why work @ Texas State? • Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation. Quick Linkhttps://jobs.hr.txstate.edu/postings/51486 Applicant Document