ADMINISTRATIVE ASSISTANT III_JJWCB-ADAS3-6-2020_JJWC * There have been 91 applications for this position
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Job Description

PLACE OF ASSIGNMENT: JUVENILE JUSTICE AND WELFARE COUNCIL

PLACE OF EXAMINATION AND INTERVIEW: JJWC, #56 MATIMTIMAN STREET, TEACHERS VILLAGE EAST, QUEZON CITY

NOTE:  QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN A COMPRESSED FILE
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We wish to inform you that the Juvenile Justice and Welfare Council (JJWC) has one (1) vacant Permanent position with details as follows

ADMINISTRATIVE ASSISTANT III

Salary Grade             :    9 (P19,593.00)

Item No.                    :    JJWCB-ADAS3-6-2020

Location                    :    Juvenile Justice and Welfare Council National Secretariat

Division                     :    Finance and Administrative Division, Procurement Unit

Reports to                 :    Procurement Officer/Administrative Officer IV

Positions Supervised:  None

CSC PRESCRIBED QUALIFICATION STANDARDS

Education          : Completion of two (2) years studies in college

Training             : 4 hours of relevant training

Experience        : 1 year of relevant experience

Eligibility            : Career Service Sub-Professional/1st level eligibility

PREFFERED QUALIFICATIONS

Education          : Bachelor’s Degree preferably in Communication/Social Studies/Business

  Administration and other related courses

Training             : 8 hours of relevant training

Experience        : 2 year of relevant experience

JOB SUMMARY

The Administrative Assistant III shall perform clerical functions in the Procurement Unit. He/she is expected to assist the Procurement Officer in the implementation of all procurement activities of JJWC to include BAC Secretariat. 

In particular, the AA III is expected to assist in the preparation of procurement documents such as Evaluation Forms, Abstract of Quotation, BAC Resolution, Purchase Order, etc. Advertise and post procurement activities as may be assigned by the BAC / BAC Secretariat, gather and complete all supporting documents required for the processing of payment of suppliers, consultants and contractors after delivery of procured services.

PRIMARY TASKS:

1.     Prepare procurement documents such as Evaluation Forms, Abstract of Quotation, BAC Resolution, Purchase Order, etc.;

2.     Advertise and post procurement activities on PhilGEPS, within JJWC premises or official website as may be assigned by the BAC / BAC Secretariat;

3.     Acts as primary or alternate Unit Document Control Officer (UDCO) of the Procurement Unit to track on-going and outgoing documents of the unit in Document Tracking System (DTS);

4.     Assists in the preparation of procurement plans;

5.     Follow up on required documents from the end users;

6.     Initial review of attachments/ supporting documents

7.     Maintain records of all incoming and outgoing requests to and from the Procurement Unit

8.     Canvass and send out Request for Quotations/ Notices of Procurement to suppliers

9.   Process Payment of suppliers, consultants and contractors after delivery of procured services

10. Process purchase request from end-user

11. Maintain a registry of all procured goods, supplies and equipment

12. Monitor completeness of supporting documents for processing of payment of suppliers, consultants and contractors after delivery of procured services

13.  Maintain directory of suppliers, hotels

14.  Perform other tasks as may be assigned by AO IV and CAO.

JOB OUTPUTS

Communications Registry of Procurement Documents Purchase orders, BAC Reso, RFQ and other procurement documents Draft contracts

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Qualified applicants may apply online at psboard.jjwc@gmail.com and email/attach the following documents on or before February 14, 2021:

1.     Application Letter addressed to Atty. Tricia Clare A. Oco, Executive Director, JJWC

2.     Duly accomplished Personal Data Sheet with recent passport-sized picture

3.     Comprehensive resume with Job Description and 2x2 I.D. picture

4.     Photocopy of certificate of eligibility/rating/license

5.     Certificate of relevant trainings, learning and development interventions and seminars attended (to be submitted upon schedule of exam and interview)

6.     Copy of duly signed Individual Performance Contract Rating (IPCR)/Summary of Rating of Performance Contract Assessment in the present position, if applicable

7.     Photocopy of Transcript of Record

Note: Interested and qualified applicants regardless of gender, disability civil status, ethnicity, religion, etc. may apply.

Walk-in applicants will not be entertained in observance to the new normal.

Request for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via e-mail.

**Only Qualified applicants will be notified.

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