Job Description:

Job Description:

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Involved in high-level client contact and exposure to sensitive information, the candidate must use considerable tact, diplomacy and judgment.

Responsibilities/ Qualifications:

Strong communication and customer service skillsAbove average computer skills (particularly with Excel, Word, and PowerPoint)Communicate with executives and line management to gather/convey relevant informationHighly organized individual with strong attention to detail, sense of urgency and ability to multi-taskMust be polished, proactive and thrive in a demanding, fast-paced and constantly changing environmentPhone skills, calendar & travel management, expense reporting skills also requiredSchedules travel accommodations both domestic and international, including securing travel visa, and performs other dutiesWorks with other assistants in office as a team, backing each other up when neededPerforms diverse, advanced and confidential administrative support functions including reading, screening and responding to incoming mail, ensuring that referrals are made and requests for information or research are followed throughMay act as liaison to outside groups coordinating events where the executive is traveling and working closely with Sales to set up itinerary of meetings, points of contact and coordinating conference detailsMust closely track speaking engagements, meetings and conference calls in an internal web based systemInvolved with shepherding presentations through desktop publishing and compliance channels and occasionally coordinating production and delivery to meetings and conferences

Skill Requirements:

5+ years experience supporting a senior level manager MS Office - Outlook, Word, PowerPoint, ExcelStrong written and verbal communication skillsHighly organized with a strong attention to detailAbility to multi task in a faced paced environment

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Shift:

1st shift (United States of America)

Hours Per Week: 

40