We are looking for a resourceful, proactive, and detail-oriented Administrative Assistant to support two Vice Presidents on our Product and Design Teams. From calendar management and travel planning to coordinating team meetings and events, you will be responsible for making sure the leaders are using their time in the most efficient way possible. 

Reporting to the lead Executive Assistant on the Product Team, you will partner with your leaders, collaborate closely with the Affirm Leadership Support Team, and be a valuable team specialist and individual contributor.

What You’ll Do 

Support two Vice Presidents with their respective administrative needs

Calendar management, including scheduling meetings and deconflicting existing meetings, often across multiple time zones

Meeting preparation (such as calendar event creation, drafting agendas, creating slide decks, and communicating with meeting attendees in advance of the meeting)

Managing executive schedules to ensure sufficient time for task completion

Attend meetings when requested to manage Zoom, track action items, and follow up with meeting attendees on action items

Event planning and coordination, including for working onsite/offsite meetings and team building events

Additional administrative functions such as submitting expense reports and travel coordination (both via Navan), preparation of documents and presentations (using Google Suite), basic team travel and expense budget reconciliation, and ad-hoc special projects

Partner with the Leadership Support Team to coordinate across the wider Affirm team

 

What We Look For 

2+ years of relevant administrative experience

Ability to work independently as well as across various teams

Experience at a rapidly growing company, with the ability to navigate and thrive in a fast-paced dynamic environment

Working knowledge of Google Suite, Microsoft Office, Navan, Zoom

Strong work ethic, professionalism, confidentiality, and good judgment

Ability to deal with conflict as well as give and receive feedback diplomatically

Highly organized and resourceful, able to juggle and multitask, with acute attention to detail and follow through

 

Pay Grade - I

Equity Grade - 2

Employees new to Affirm typically come in at the start of the pay range. Affirm focuses on providing a simple and transparent pay structure which is based on a variety of factors, including location, experience and job-related skills.

Base pay is part of a total compensation package that may include equity rewards, monthly stipends for health, wellness and tech spending, and benefits (including 100% subsidized medical coverage, dental and vision for you and your dependents.)

CAN base pay range per year: $90,000 - $130,000

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