Administrative Assistant

SCS

Enterprise Foundations

 

Job Summary: 

The Administrative Assistant will provide direct assistance to the Director of Enterprise Foundations.  This position will act as a point of contact for internal and external parties. Strong communication and interpersonal skills, along with the ability to build relationships with executives, managers, and employees at all levels are key components to success in this role.  In the course of work, the Administrative Assistant will be engaged in highly sensitive and confidential matters, therefore, integrity and trustworthiness are key essential characteristics of any potential candidate.  This position will be in Atlanta, GA and will require days in the office to manage the needs of the floor.   

Responsibilities: 

Maintain Director’s schedule and calendar 

Phone coverage, calendar management, travel arranging, time keeping, expense and invoice processing and other administrative support 

Coordinate and schedule meetings, appointments, conference rooms and audio/visual needs 

Serve as a positive ambassador for the department and the Company in interactions with other internal organizations as well as external stakeholders, customers and suppliers 

Create, maintain and update files for the organization 

Assist in Budget preparations and tracking 

Plan and organize meeting arrangements and catering 

Record meeting minutes and action item tracking when requested 

Maintain TEAMS, SharePoint sites, and manage distribution lists as needed 

Prepare presentations and communications 

Order office supplies, distribute mail, and support overall needs of the floor 

Participate in special projects as needed 

Proactively assist other administrative assistants as needed, coordinate coverage and provide back-up as needed 

Work proactively with minimum supervision 

Other duties as assigned 

 Job Requirements 

High School Diploma or equivalent degree required 

Associate or Bachelor’s Degree preferred 

Executive assistant/secretarial/administrative certification (Certified Administrative Professional or similar) a plus 

 

Knowledge, Skills and Abilities: 

Experience managing calendars, inbox, and incoming calls 

Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings 

Experience taking initiative and being a self-starter in day-to-day responsibilities 

Ability to professionally represent the Director and department, including professional interactions with executives, managers, peers, department employees, vendors and other business partners. 

Ability to multi-task to organize, prioritize and perform activities from multiple personnel at various levels within the department, determine priorities, and meet the needs of the organization within the required deadlines and with minimal supervision 

Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions 

Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests 

Proven ability to produce accurate results with attention to detail in a timely manner, independently, and with minimal supervision and direction 

Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams) 

Ability to leverage resources to pull together and provide relevant, appropriate information around business needs/issues, and create effective PowerPoint presentations  

Demonstrate proficiency to learn Southern Company applications for invoice, expense, timekeeping, and procurement needs 

Must utilize good judgment and decision-making skills to either involve the director or make independent decisions, as appropriate  
 

Behavioral Attributes: 

Demonstrate behaviors consistent with Our Values – Safety First, Unquestionable Trust, Superior Performance and Total Commitment 

Adaptable to a hybrid work schedule based on onsite needs/requirements 

Maintain a professional demeanor 

Maintain confidentiality of sensitive information at all times 

Demonstrate flexibility and adaptability to changing priorities 

Ability to handle multiple tasks and requests from other departments 

Ability to work in a team environment with diverse disciplines and backgrounds 

Team Player with the ability to maintain a positive attitude and a commitment to providing excellent customer service 

Self-motivated in job responsibilities and personal development 

Proactive and able to figure things out and act with a sense of urgency 

Able to exercise independent judgment and discretion and able to work with minimal direction