POSITION: Administrative Assistant                           

DEPARTMENT: Finance      

REPORTS TO:  Director of Finance            

FLSA STATUS: Non-Exempt/Hourly                       

LEGENDS & ASM GLOBAL

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

Essential Duties and Responsibilities

Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.

Assist staff with administrative duties as requested.

Assist in entering invoices and journal entries.

Maintain Space Releases.

Maintain accounting and event files. 

Create Parking Notices & Concession Requests

Assist Management with special projects/ additional needs

All other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience          

The ability to manage multiple projects with minimum oversight

Excellent math skills and attention to detail

Associates degree

2 -3 years related experience, or combination of education and experience

Skills and Abilities  

Bilingual in English and Spanish is preferred

Strong communication skills

Detail oriented

Experience in all Microsoft Office Products

Strong interpersonal skills to deal with internal and external people on all levels

COMPENSATION

Salary: $22/hour

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

WORKING CONDITIONS

Location: On Site at James L Knight Center

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

NOTE:

The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.