Job Summary: Performs complex administrative tasks using a personal computer. Coordinate’s office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems.
Duties/Responsibilities:
Must create and sustain positive working relationships with co-workers.Type business letters, memorandums, reports, charts, checklists, and handles mail.Composes and prepares routine correspondence for signature.Independently prepares recurring reports for review and signature.Sends and retrieves messages via E-Mail.Faxes and retrieves incoming messages on a regular basis, assists in processing mail.Performs system backup procedures on the computer.Maintains equipment, data files, supplies, etc.Attends meetings and conferences to furnish information and take notes.Schedule’s appointments and maintains the Director's calendar.Schedule’s appointments, meetings and conferences.Assists the Career Development Director with preparations and arrangements for special events.Establishes and maintains confidential files and records. Proofreads and corrects grammatical, punctuation and spelling errors.Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.Orders necessary office supplies and equipment.Operates office machines and instructs others in the operation of same Provide back-up support to TABE testing coordinatorAttends in-service training sessions.Maintains confidentiality.Assists in distributing timesheets.Assist in developing the staff schedule. Assists in processing quotes, bids, purchase orders, etc.Processes Purchase Orders for Department in the CostPoint system.Performs other duties as assigned.Qualifications:
Minimum: Must have a High School diploma with at least three years’ practical experience. Model company Core Values.
Preferred: Possess a two-year business college degree.
Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills. Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.
Physical Requirements:
Frequently
Sitting
Seeing
Hearing
Speaking
Occasionally
Standing
Walking
Bending
Stooping
Squatting
Flexibility
Seldom
Climbing
Lifting 50 pounds
Carrying
Kneeling
Pushing/Pulling
Running
Driving
Environmental Demands:
Equipment: Ability to operate office equipment
Work Alone: Occasionally works alone
Work With Others: 85% of time spent working and interacting with team and other departments
Reading: Ability to read at a college level
Writing: Ability to write at a college level