Our Architecture client in Downtown Chicago is seeking a Mandarin speaking administrative professional to provide st rategic administrative support for assigned Partners and project teams. Qualifications: ● Fluent Mandarin speaker with business English proficiency ● Completion of a four-year undergraduate degree or equivalent corporate experience. ● Minimum 5 years experience as a high functioning assistant to leaders, or equivalent knowledge, skills and abilities. ● Exhibits initiatives, problem solving, and decision quality with a high attention to detail in a fast-paced environment. ● Demonstrates excellent interpersonal, written, and verbal communication skills. ● Demonstrates strong organizational and time management skills. ● Exhibits initiative, problem solving, and decision quality with a high attention to detail. ● Effectively and flexibly communicates with supervisors through timely and appropriate written, oral, and visual means. ● Advanced computer skills including document and presentation preparation; database creation and management; contact management; research and high proficiency in Microsoft Office and Google Workspace Job Responsibilities: Calendar management: - Manage partner calendar, coordinating partner availability for team meetings, partner obligations, and personal appointments - Coordinate and maintain project specific schedules, ensuring teams are wholly included and aware of changes as they arise - Schedule client meetings and assist with set-up of conference rooms when needed, including food & beverage when requested, video conferencing setup (Zoom, VooV) Travel assistance: - Prepare all partner travel arrangements and documentation including travel visa requirements. - Assist in booking and coordination of team travel as directed by Project Managers. Administrative assistance: - Responsible for organizing tasks by level of urgency, ensuring the day-to-day tasks are well-organized and efficient. - Prepare and submit for Partner: expense reports, weekly timesheets - Assist Partner in drafting and proofreading external correspondence - Assist Project Managers in the preparation of fee proposals, project memos, correspondence, contracts and schedules for professional services. - Identifies, organizes, and implements administrative projects independently in accordance with deadlines. - Tracks Partner architectural licenses expiration & required Continuing Education (CE). Liaises with Licensing Department to renew and ensure Partner CE completion. Team coordination: - Support marketing related efforts: proofread RFQ/RFP, coordinate project pursuit teams, schedule internal meetings in project pursuit and communicate deadlines - Record meeting minutes as needed for review by the Partner or Project Manager. - Provide support as requested during CD, tender and CA phases. - Maintain, review, update and archive project data in various mediums including but not limited to hard copy project files, network drives, Google project drives, Salesforce, OpenAsset and etc.) Pay and Benefits The pay range for this position is $35.00 - $35.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Chicago,IL. Application Deadline This position will be accepting applications until Jan 24, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.