Welcome page Returning Candidate? Log back in! ADMINISTRATIVE ASSISTANT-MEDICAL OFFICE Location Name *Northlake Campus Location US-IN-Gary ID 2024-12045 Category Support Services Position Type Days FTE 1.0 Overview

Under general supervision of the MSO manger the Administrative Assistant shall assist with the day to-day operations of the MSO by doing tasks such as greeting Medical Staff and hospital visitors, answering phones, electronically filling paperwork, and composing documents on behalf of MSO.

Responsibilities

Principal Duties and Responsibilities (*Essential Functions)

Manages calendars and coordinates meetings for committees Attends, takes and transcribes meetings minutes, provides follow-up and disseminates the information appropriately. Must be able to work a few night meetings a year. Coordination of the Credentialing Process – preparation of medical staff applications, appointments, reappointments, ongoing peer review, committee participation, CME transcripts, activity/case logs or affiliation requestsComposes and types routine correspondence, sends memos, and other announcementsAssist with confidential peer review related materials with the utmost confidentialityCoordinates and performs data collection as necessary for department operationsResearches and prepares standardized reports using department dataSubmits expense reports, purchase orders and check requestsCreates new or updates existing spreadsheets and databases that track, record or analyze dataCreates and maintains systems to support departmentMaintains appropriate level of office supplies for department placing orders as necessaryMust be able to interact with physicians, administration and other customers internal and external to the organization in a positive, effective, and diplomatic mannerThe core duties and responsibilities of an Administrative Assistant revolve around supporting othersPerforms other duties as needed and/or assigned. Qualifications

Job Specific (Minium Qualifications)

Knowledge, Skills, and Abilities

Microsoft Word, Excel, PowerPoint and General Office EquipmentStrong calendar management skillsExcellent planning, organizing, coordination skills with attention to detailStrong written and verbal communication skillsExcellent time management, problem solving, interpersonal and communication skillsHigh level of integrity and ability appropriately manage confidential informationSkills to organize multiple tasks and work independently in an environment of frequent interruptionsCustomer service skills Demonstrates effective analytical skills to handle routine situations Ability to communicate clearly, concisely and with high accuracy, both orally and in writingAbility to handle and work with confidential information

Education

Associates Degree in a Healthcare related field is Preferred

 

Experience

1-3 years of secretarial and/or administrative experience is Required

 

Model of Care and Conduct

Methodist Hospitals strives for excellence and insists on high standards of conduct and performance in everything we do. Our Model of Care and Conduct is designed to create a positive work environment which Methodist desires for all employees. This is foundational to the high level of patient, family and physician satisfaction we strive for each day. As part of all position’s duties at Methodist Hospitals, all employees are responsible to conduct themselves in accordance with the Model of Care and Conduct and will be evaluated according to these standards of behavior.

 

 

 

 

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