Administrative Assistant of Operations, Head Office

Property Management

Responsibilities:

Provide administrative support to the Group Account Director, including managing calendars, scheduling meetings, and coordinating travel arrangements.Prepare and distribute reports, presentations, and other documents as required.Maintain accurate and up-to-date records of property and asset management documents, contracts, and leases.Assist with the preparation and tracking of budgets, financial reports, and invoices.Liaise with internal and external stakeholders, including tenants, vendors, and contractors, to coordinate property maintenance and repairs.Ensure timely and accurate completion of administrative tasks, such as processing purchase orders, expense reports, and timesheets.Support the Group Account Director in tracking property and asset performance indicators and preparing performance reports.Maintain confidentiality and handle sensitive information with discretion.Conduct research and gather data to support property and asset management initiatives.Undertake additional tasks and responsibilities as assigned by the Group Account Director.

Qualifications:

Associate's or Bachelor's degree in business administration or related field is a plus.Proven experience in an administrative role, preferably in property management or real estate.Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.Excellent written and verbal communication skills, with attention to detail.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with property management software.Ability to work independently as well as collaboratively within a team.Knowledge of property management practices and procedures is preferred.Strong problem-solving skills and the ability to anticipate needs and proactively address challenges.Professional demeanor and strong interpersonal skills.

KEY STAKEHOLDERS

Internal & External Clients

REPORTING TO

Group Account Director

Location:

On-site –Makati, Philippines

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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