Req #: 242609 Department: OFFICE OF THE PRESIDENT - UW MEDICINE Posting Date: 01/14/2025 Closing Info: Open Until Filled Salary: $3664 - $4882 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, **click here. ( https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/04/benefits-summary-classified-staff-less-than-half-time-20230701\_a11y.pdf)** **The Office of the President, Hospitals & Clinics, UW Medicine** has an outstanding opportunity for an **ADMINISTRATIVE ASSISTANT** **Work Schedule** + 100% FTE + DAYS + HYBRID – PRIMARILY REMOTE – ONSITE MINIMUM OF ONE DAY PER WEEK OR AS BUSINESS NEEDS DICTATE **POSITION HIGHLIGHTS** + Provide Administrative Assistance across multiple departments within the Office of the President, Hospitals & Clinics, UW Medicine **DEPARTMENT DESCRIPTION** Office of the President, Hospitals & Clinics, UW Medicine **PRIMARY DUTIES** + Independently manage and schedule for multiple Senior Directors and Directors + Exercise independent judgment when scheduling appointments, committees and other meetings according to the Director or Senior Director’s priorities + Independently plan and book travel arrangements for the Senior Directors and Directors, ensuring compliance with university rules and regulations + Prepare relevant documents and prepare for reimbursements + Support OPHC Departments with a wide variety of administrative tasks and questions related to UW Medicine policies and procedures + Create and manage a centralized system for gathering and maintaining departmental HR files + Manage the Admin Team Shared Inbox + Manage the annual process for updating required employment documents + Provide support for SharePoint site, including maintaining naming conventions, permissions, and retention schedules + Track supply inventory across multiple locations, communicate with administrative heads as needed to meet the supply needs of their departments **REQUIRED QUALIFICATIONS** + Requires High School/GED AND three years of office or administrative support experience OR equivalent education/experience **ABOUT UW MEDICINE – WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. **Become part of our team. (https://www.uwmedicine.org/jobs)** Join our mission to make life healthier for everyone in our community. **Challenge. Collaboration. Compassion.** Become part of our team. Join our mission to make life healthier for everyone in our community____________________________________________________________________________CareersJoin our team of 30,000+ professionals working at UW Medicine. Our healthcare system includes UW Medical Center, ranked the #1 hospital in Washington by U.S. News and World Report. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.