Welcome page Returning Candidate? Log back in! Administrative Assistant - Office Support City Chicago State IL Country United States Area of Interest Administrative Type Full Time - Regular Job ID 2025-14942 Business Group Chief Operations Officer Group Department Infrastructure Support Description

This position will be a fully onsite role, and the schedule for this role is 8am-5pm.

 

 

Responsibilities will include, but are not limited to:

Assist copy center by coordinating the reproduction process of graphical documents through scanning or digital printing.Produce hard copies of engineering drawings after reviewing files sent by customers, operate plotters for large prints, and perform various production-related procedures.Provide high-quality reprographics support, including design, printing, copying, laminating, and binding in a timely and efficient manner.Help promote a positive image of the organization through the production of professional documents for both internal and external use.Ensure the operation of equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.Maintain copy center supplies inventory by checking stock to determine inventory level and anticipating needed supplies.Take responsibility for the presentation and appearance of the reception area.Daily reception coverage for breaks and lunch. Reception coverage when the receptionist is out of the office.Provide real-time scheduling support by booking rooms and preventing conflicts utilizing Outlook calendar.Coordinate FedEx/messenger, wrap/package drawings, and other deliverables as necessary.Assist with office moves and packing up offices.Refill paper in the print areas.Administrative support including typing, mailing, and scanning.The ability to lift 50 pounds.Other tasks and projects as assigned. Qualifications

We do not sponsor employees for work authorization in the U.S. for this position.

This position requires a high school diploma (or equivalent) and two years of experience working in an office environment.Prior experience should include working in a professional environment, meeting established production and accuracy goals, with the ability to maintain focus on details.Have strong oral and written communication skills. Be able to listen to clients’ questions, anticipate their needs, and satisfy inquiries.Proficient with Microsoft Office Suite products such as Word, Excel, PowerPoint, Outlook, and Teams.Comfortable with and embracing of modern technologies and digital tools, such as Apps, databases, workflow management, applications, and communications.Display a friendly, energetic, and personable demeanor.Excellent work ethic and the ability to multi-task.Needs to be flexible, a team player, a self-starter, and be open to occasional overtime.

Sargent & Lundy is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law.

Award-Winning Benefits

At Sargent & Lundy, we care about the health and well-being of our employees. Our commitment extends beyond the workplace, offering comprehensive healthcare plans and generous paid time off to support our team members in every aspect of their lives. We understand the importance of work-life balance, which is why we are proud to provide competitive, award-winning benefits. Our dedication to employee satisfaction has earned us the prestigious Top Workplaces Culture Excellence Award for compensation and benefits in 2022, 2023, and 2024.

 

Health & WellnessFinancial BenefitsWork-Life BalanceHealth Plans: Medical, Dental, VisionLife & Accident InsuranceDisability CoverageEmployee Assistance Program (EAP)Back-Up DaycareFSA & HSA401(k)Pre-Tax Commuter AccountMerit Scholarship ProgramEmployee Discount ProgramCorporate Charitable Giving ProgramTuition AssistanceFirst Professional Licensure BonusEmployee Referral BonusPaid Annual Personal/Sick Time (PST)Paid VacationPaid HolidaysPaid Parental LeavePaid Bereavement LeaveFlexible Work Arrangements Compensation Range $57,000 - $65,000 Awards & Recognition

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