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Tetra Tech SWW is seeking an Administrative Assistant to join our team in our Diamond Bar, CA office. In this role, you will provide support to managers and employees through a variety of tasks related to organization and communication. You will assist with the day-to-day operations of the office by doing tasks such as managing data reports, preparing documents, and providing support to project managers. The pay scale for this position is $26-$36 an hour, based on qualifications and experience.
Your Role:
Communicate in a professional and courteous manner with internal and external clients on all levels Create and interpret project financial reports, prepare and submit them for manager review, and compile and submit invoices per the reviewed reports Organize and retain information related to clients’ accounting requirements Assist with word processing letters, emails, and reports, using predefined styles and formatting Edit and format documents in MS Word, Excel, Project, Power Point, and Adobe PDF format Update and audit accounting spreadsheets and databases; perform data entry Prepare expense reports Perform clerical duties Assist and/or make travel arrangements for managers Provide support services to various departments as needed
Qualifications:
High school diploma or general education degree (GED), college degree preferred 3 years of relevant experience Must be able to work between the hours of 8 AM - 5 PM Pacific Standard Time Ability to effectively work and communicate with team members from all departments and business units, with varying processes and communication styles Proven ability to work in a fast-paced, team environment, self-motivated, adaptable, high degree of organizational skills, ability to recognize efficient solutions Excellent interpersonal and oral communication skills, and professional telephone etiquette Ability to provide professional client service at the highest level Must be able to support multiple staff using strong time-management and organizational skills that reflect ability to perform and prioritize multiple tasks with attention to detail Proficiency in Microsoft applications (Outlook, Excel, Word, Power Point, Project) Knowledge of commonly used office practices, procedures, and concepts Follows through on tasks to successful completion Must work well independently with little supervision, high energy self-starter Willing to learn new skills and grow in the job as needed Willing to work overtime on occasion, as necessary Experience in accounting processes and project budgeting is also desirable
About Tetra Tech:
Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 550 locations around the world. Our reputation rests on the technical expertise and dedication of our employees—28,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
Twitter: @TetraTechJobs
Facebook: @TetraTechCareers
Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech’s core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.
Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.
Additional Information Organization: 197 SWW