Detailed Description

We are seeking a highly organized and proactive Administrative Assistant to support the Senior Vice President. This role is crucial in ensuring the smooth functioning of the VP’s office and managing a wide range of administrative tasks. The ideal candidate will possess exceptional organizational and communication skills, with the ability to handle multiple tasks efficiently in a fast-paced environment, while maintaining utmost professionalism.

Roles and Responsibilities Executive Support Provide comprehensive administrative support to the VP of Operations, including managing schedules, appointments, and travel arrangements.Prepare and edit correspondence, reports, and presentations as needed.Handle confidential and sensitive information with discretion. Meeting and Event Coordination Schedule and coordinate meetings, including preparing agendas, organizing materials, and managing logistics.Arrange and coordinate internal and external events. Communication Management Serve as a point of contact between the VP and internal/external stakeholders.Screen and manage phone calls, emails, and other communications, ensuring timely and effective responses.Draft and proofread correspondence and documents.Address employee questions regarding expense reports and credit cards in coordination with the finance department.Address questions regarding company travel and expense policies in coordination with Human Resources.Document ManagementMaintain and organize files, records, and documents, ensuring they are up-to-date and accessible.Assist with preparing and tracking reports, presentations, and other documents as required by the VP. Project Assistance Support the VP with various projects and initiatives, including research, data collection, and analysis.Track project progress and deadlines, ensuring timely completion of tasks.Assist in monitoring time and expense submissionsVerify expense claims for accuracy and compliance with company policies and procedures. Coordination with Other Departments Collaborate with other departments and teams to ensure smooth communication and coordination on various operational matters.Assist in organizing cross-departmental meetings and ensuring follow-up on action items.Other duties as assigned by the manager. Additional Duties Skills and Experience Proactive and fully engaged with a keen sense of initiative.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Excellent organizational skills and keen attention to detail.Strong written and verbal communication skills.Ability to handle multiple tasks and prioritize effectively.Professional demeanor with exceptional customer service skills.- Minimum of 1-2 years of experience in an administrative role preferred, preferably in a Human Resources environment. Minimum Qualifications/Technical and Education Requirements Education: High school diploma or equivalent required; an associate or bachelor’s degree in business administration, or a related field is a plus.Experience: Minimum of 3-5 years of experience in an administrative role, with a preference for experience supporting senior executives.