Detailed Description We are seeking a highly organized and proactive Administrative Assistant to support the Senior Vice President. This role is crucial in ensuring the smooth functioning of the VP's office and managing a wide range of administrative tasks. The ideal candidate will possess exceptional organizational and communication skills, with the ability to handle multiple tasks efficiently in a fast-paced environment, while maintaining utmost professionalism. Roles and Responsibilities Executive Support + Provide comprehensive administrative support to the VP of Operations, including managing schedules, appointments, and travel arrangements. + Prepare and edit correspondence, reports, and presentations as needed. + Handle confidential and sensitive information with discretion. Meeting and Event Coordination + Schedule and coordinate meetings, including preparing agendas, organizing materials, and managing logistics. + Arrange and coordinate internal and external events. Communication Management + Serve as a point of contact between the VP and internal/external stakeholders. + Screen and manage phone calls, emails, and other communications, ensuring timely and effective responses. + Draft and proofread correspondence and documents. + Address employee questions regarding expense reports and credit cards in coordination with the finance department. + Address questions regarding company travel and expense policies in coordination with Human Resources. + Document Management + Maintain and organize files, records, and documents, ensuring they are up-to-date and accessible. + Assist with preparing and tracking reports, presentations, and other documents as required by the VP. Project Assistance + Support the VP with various projects and initiatives, including research, data collection, and analysis. + Track project progress and deadlines, ensuring timely completion of tasks. + Assist in monitoring time and expense submissions + Verify expense claims for accuracy and compliance with company policies and procedures. Coordination with Other Departments + Collaborate with other departments and teams to ensure smooth communication and coordination on various operational matters. + Assist in organizing cross-departmental meetings and ensuring follow-up on action items. + Other duties as assigned by the manager. Additional Duties Skills and Experience + Proactive and fully engaged with a keen sense of initiative. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Excellent organizational skills and keen attention to detail. + Strong written and verbal communication skills. + Ability to handle multiple tasks and prioritize effectively. + Professional demeanor with exceptional customer service skills. + - Minimum of 1-2 years of experience in an administrative role preferred, preferably in a Human Resources environment. Minimum Qualifications/Technical and Education Requirements + Education: High school diploma or equivalent required; an associate or bachelor's degree in business administration, or a related field is a plus. + Experience: Minimum of 3-5 years of experience in an administrative role, with a preference for experience supporting senior executives.