Job Summary:

The Administrative Assistant in the Onboarding Department is responsible for providing administrative support to ensure the department's efficient operation. This role involves handling a wide range of administrative and clerical tasks and requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The ideal candidate will assist with the onboarding process of new employees, ensuring they have a smooth and welcoming experience.

 Key Responsibilities:

Administrative Support:Perform general administrative tasks such as answering phones, managing emails, and scheduling I-9 and medical appointments.Maintain and organize onboarding documentation and employee records.Prepare and distribute onboarding materials and welcome packets for new hires.Onboarding Coordination:Assist in the coordination of orientation sessions and training programs.Communicate with new hires to gather necessary documentation and information.Schedule and coordinate onboarding activities, meetings, and events.Data Management:Enter and update employee information in HR databases.Track and manage onboarding progress for new hires.Generate and distribute reports related to onboarding metrics and performance.Communication:Act as a point of contact for new employees during onboarding.Liaise between new hires and various departments to ensure a smooth transition.Provide clear and timely communication to new employees about their onboarding schedule and requirements.Process Improvement:Assist in the development and implementation of onboarding policies and procedures.Provide feedback on the onboarding process and suggest improvements.Ensure compliance with company policies and legal regulations during the onboarding process.

 Qualifications:

Education:High school diploma or equivalent required.Associate’s degree or equivalent experience in Business Administration, Human Resources, or related field preferred.Experience:Previous experience in an administrative role, preferably within an HR or onboarding department.Experience with HR software and databases is a plus.Skills:Strong organizational and time-management skills.Excellent verbal and written communication skills.Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Ability to handle confidential information with discretion.Detail-oriented with a high level of accuracy in work.Strong interpersonal skills and ability to work in a team-oriented environment.

Working Conditions:

Full-time position with standard office hours.Office environment with regular use of computer and phone.