Administrative Assistant (Part-Time)
Global Data Systems
Position Summary
This position will be responsible for the daily processes and activities as it relates to PMO. This position shall focus on day-to-day project activities. Additionally, the monitoring and reviewing field/service tickets and assuring all factors and associated activities are accounted for so GDS can bill correctly and fully for all services due from customers.
Essential Duties and Responsibilities
+ Assist in planning, coordinating, and executing projects under the guidance of the lead project manager.
+ Help monitor project timelines, budgets, and deliverables to ensure projects remain on track.
+ Conduct research, data analysis, and prepare reports on project progress and performance metrics.
+ Support the development and maintenance of the project documentation, including project plans, status reports, and risk logs.
+ Coordinate and schedule meetings, take meeting notes, and track action items.
+ Assist in identifying project issues and risks, escalating to project managers.
+ Assist in billing/invoicing of services.
+ Assist with ticket request and management.
+ Will leverage some or all of GDS platforms.
+ Stakeholder reporting
+ Other duties as assigned by Manager
Minimum Qualification (Knowledge, Skills, and Abilities)
+ Experience with Microsoft Office Suite, required
+ Analytical/problem solving skills and communication skills
+ Strong interpersonal skills, positive attitude, and motivation
+ Good follow through and follow-up skills
+ Ability to read, analyze, and interpret data
+ Experience with the billing process, preferred
+ Experience in telecom environment, preferred
+ Ability to effectively present information to team members
+ Ability to define problems, collect data, establish facts, and draw valid conclusions
+ Ability to maintain consistent and reliable attendance
+ Ability to work in a team environment as well as independently
All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, or national group.
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