**JOIN US IN ENABLING TRADE THROUGH CANADA'S LARGEST PORT.** The Vancouver Fraser Port Authority is an arm’s-length federal agency responsible for the shared stewardship of the lands and waters that make up the Port of Vancouver, Canada’s largest port. Our mandate, as outlined in the Canada Marine Act, is to enable Canada’s trade objectives on behalf of all Canadians, ensuring the safe movement of goods through the Port of Vancouver while protecting the environment and considering local communities. As an organization with a significant impact on communities and businesses across Canada, the Vancouver Fraser Port Authority is dedicated to diversity, inclusion, and sustainability. We strive to create a workplace that mirrors the richness of our community, empowering all employees to achieve their full potential. The Administrative Assistant, PST is responsible for providing confidential administrative support services primarily to the Commercial and Corporate Strategy and Project Management Office (PMO) departments. This role may provide back-up support for confidential support in other divisional departments such as Human Resources, Internal Communications, or Events and Experience. This role ensures that all matters are handled in an efficient, effective and confidential manner. **What you do:** + Reviewand process correspondence while instituting effective and discreethandling of sensitive documentation. + Collect,compile, and distribute confidential performance data, and support thetracking of key corporate performance reports for management review anddecision-making. + Conductsupportive research; compose, proofread, and format correspondence,presentations, and spreadsheets. Organize agendas, speaking notes,notifications on behalf of directors. + Communicateand coordinate with department leadership's direct reports and staff, asdirected. + Facilitateon-boarding and off-boarding procedures for employees, including providingorientation and training on department and corporate processes. + Maintaindepartmental calendars, coordinating meetings, appointments, travel,training and other commitments + Proactivelybring forward calendar items for follow up and/or action, issue remindersand track progress on responsibilities + Coordinate andsafeguard sensitive information related to workforce planning, includingpersonnel files, staffing forecasts, and organizational structure changes.Ensure confidentiality and discretion in handling matters that impactlabour relations decisions. + Organizeand manage access permissions within the departments’ document and records management systems, ensuring safe sharing and distribution of confidentialdocuments both internally and externally. + Workclosely with Director to compile corporate strategy, including preparationand review of material for Executive andBoard retreats andExecutive and Board meetings. + Compile,maintain, and safeguard analysis and recommendations of sensitive andconfidential information. Regularly required to handle sensitive andconfidential information, the disclosure of which would directly impact thelabour relations between the VFPA and the Union. + Prepareand monitor departmental budgets, including the preparation ofsubmissions, contracts, purchase orders, and processing payments.Coordinate purchases using department credit cards and reconcilestatements. + Trackdepartment and project expenditures, code invoices for payment, and assistwith the preparation of annual and monthly department operating budgets,variance reports and year-end accruals. Follow-up on routine financialqueries + Organize,coordinate, or participate in strategic planning events and workshops,including the annual Executive and Leadership Team Retreats, People Leaderworkshops, and other annual planning engagements. + Coordinateproject and department-led training and capability building, includingscheduling, logistics, and related corporate processes. **What you bring:** + High-schooldiploma and a post-secondary administrative certificate or related field.Minimum of + 1.5years of confidential administrative assistant experience in adetailed-oriented, fast-paced environment managing multiple priorities,preferably working at a corporate or board level. + Anequivalent combination of education and experience may be considered. + Mustbe proficient in MS Office Suite, including Word, Excel, PowerPoint,Sharepoint and Outlook. Experience in records management and familiaritywith accounting or project management software, such as JD Edwards, wouldbe considered an asset. + Mustbe a customer-oriented and self-motivated individual with excellentinterpersonal skills, including tact, diplomacy and the ability to liaiseeffectively and positively with all levels of contacts, internally andexternally. + Musthave an excellent command of the English language, both oral and written,with strong editing skills and attention to detail. + Abilityto exercise good judgment and be extremely discreet in the handling of theport authority’s confidential and sensitive matters. + Mustbe a team player with a "can-do" attitude. + Excellentorganizational skills, ability to multi-task, adapt to shiftingpriorities, work under pressure, and have a forward-looking grasp ondeadlines. **What we offer:** + Market-competitivebase salaries and variable incentive plan + Generousand inclusive benefits offering including retirement benefits plan + Flexibleremote work program + Earnedtime off program + Paidvacation and personal care leave + Learning,development, and advancement opportunities + Onsitegym with towel service in a national landmark in the heart of Vancouver’swaterfront + Friendly,unique, and respectful workplace **Location:** Vancouver, Canada **Job type:** Exempt, Full-Time, Permanent, Hybrid **Working environment:** Normal office conditions. _This is Canadian-based employment, and it is expectedthat all employees maintain legal entitlement to work in Canada. Applicantsselected to move forward in the hiring process may be subject to backgroundchecks, including but not limited to criminal record, credit, and/or referencechecks._ _At the_ _Vancouver Fraser Port Authority, weare dedicated to employment equity and a workplace reflective of the diversityof our port community. We welcome applications from all qualified candidatesincluding women, persons with disabilities, Indigenous peoples, and members ofvisible minorities. Reasonable accommodation can be provided in the selectionprocess and while working with the port authority. If you require supportapplying to our openings, please contact us at_ careers@portvancouver.com _._ _We recognize and acknowledge that we are located on thetraditional territories of the x_ _ʷməθk_ _ʷəy_ _̓əm (Musqueam), S_ _ḵwx_ _̱w_ _ú7mesh (Squamish), and səlilwəta_ _ɬ (Tsleil-Waututh) Nations. To learn more about ourindigenous relations and commitment to reconciliation, please visit our_ website (https://www.portvancouver.com/community/indigenous-relations/) _._