Job Description

The role of an Admin Assistant involves welcoming and assisting visitors at the main office. Answers multiple line phone system; answers questions; assists with accessing online applications; provides information materials; and/or directs visitor to appropriate staff members.

Essential Functions

The Admin Assistant is responsible for a variety of tasks to ensure smooth operations at the front desk. These include greeting visitors, maintaining confidentiality, handling documents, notarizing documents, providing information on low-cost housing, assisting with applications, managing telephone calls, maintaining a visitor log, processing mail, receiving rent payments, and ensuring the reception area is neat and professional.

Greeting Visitors: Welcomes and assists visitors at the main office.

Confidentiality: Maintains confidentiality of visitors and callers.

Document Handling: Scans, indexes, photocopies documents, and provides forms.

Notarization: Notarizes documents for business purposes.

Information Provision: Provides information on low-cost housing in the local area.

Application Assistance: Helps with paper and online applications for housing programs.

Telephone Management: Answers and directs calls on a multi-line system.

Visitor Log: Maintains visitor log and manages restroom keys.

Mail Processing: Handles incoming and outgoing mail and electronic faxes.

Rent Payments: Receives keys and rent payments for Affordable Housing.

Reception Area Maintenance: Ensures the reception area is neat and professional.

Secondary Functions

In addition to the primary responsibilities, the Customer Service Representative performs related duties as required to support the overall operations.

Skills

Administrative support, Customer service, Administration, Administrative assistance, phone system, Data entry, Outlook, Front desk

Additional Skills & Qualifications

high school diploma is required, with some higher education or vocational training preferred. The candidate should have at least one year of related experience and experience with a multi-line phone system. Demonstrated computer proficiency is also required.

Education: High school diploma required; some higher education or vocational training preferred.

Experience: At least 1 year of related experience and experience with a multi-line phone system.

Computer Skills: Demonstrated proficiency required.

Experience Level

Entry Level

Pay and Benefits

The pay range for this position is $21.50 - $21.50

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Vancouver,WA.

Application Deadline

This position will be accepting applications until Jan 25, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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