CORE WORK ACTIVITIES
. Assists in setting up new employees with equipment, email accounts, supplies, etc. • Prepare time badges, ID and place uniform orders. • Sorts, distributes, and files mail and e-mail correspondence, determining level of priority. • Effectively process over 100 invoices monthly while meeting tight deadline • Process monthly invoice with the assistance of a purchasing order system • Prepare productivity report on a month-long basis department production using a tracking system that is reported back to finance • Prepares meeting materials as required. (i.e.: agendas, presentations, files, etc.) • Taking minutes during department and property meetings to keep an accurate record of discussions, decisions, and action items • Manage Director and Assistant Directors schedule and calendar to ensure effective time management. • Assist Director in any additional task that may be assigned to me daily. • Orders equipment and office supplies • Maintains filing system daily. • Assists with special projects as needed. Works independently and within a team on special and nonrecurring and ongoing projects. • Handles confidential and non-routine information. • Prepares expense reports and follows up on process until concluded. • Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy. Must possess a strong-willed personality and have integrity above reproach. • Must be able to communicate and interact with individuals at all levels, within and out of the organization, without losing self-composure or focus on the appropriate objectives to be reached. • Excellent administrative, follow up and coordination skills. • Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software (Word, Excel, Outlook, PowerPoint) Birchstreet a Plus • Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. • Key competencies include customer service orientation, ethical and work standards, managing multiple priorities, follow-up, building business partnerships, positive disposition, thriving on ambiguity, openness to differences, patience, technical/professional knowledge, facilitating learning, • Processing of paperwork requires visual observations and attention to detail. • Verbal communication is necessary for negotiating and maintaining telephonic and person-to-person relationships. • Stand or sitting for long periods may be necessary.Shift: 1st; must be available to work weekends and holidays.
Requirement: Valid Driver's License required.
Policies and Procedures
• Maintains confidentiality of proprietary materials and information.
• Protects the privacy and security of guests and coworkers.
• Follows company and department policies and procedures.
• Ensures uniform, nametag, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
• Performs other reasonable job duties as requested by Supervisors. Guest Relations
• Addresses guests' service needs in a professional, positive, and timely manner.
• Listens and responds positively to guest questions, concerns, and requests using brand or property specific processes (e.g., LEARN, PLEASED, Guest Response, LEAP, MYSTIQUE, ASGARD) to resolve issues and build trust.
• Welcomes and acknowledges each guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.
• Anticipates guests' service needs, including asking questions to better understand needs and watching/listening to guest preferences and acting on them whenever possible.
• Thank guests with genuine appreciation and provides a fond farewell.
• Assists other associates to ensure proper coverage and prompt guest service. Communication
• Answers telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
• Speaks to guests and co-workers using clear, appropriate and professional language.
• Prepares and reviews written documents (e.g., daily logs, business letters, memorandums, reports), including proofreading and editing written information to ensure accuracy and completeness.
• Communicates efficiently with others to effectively exchange information. Working with Others
• Supports all co-workers and treats them with dignity and respect.
• Develops and maintains positive and productive working relationships with other associates and departments.
• Partners with and assists others to promote an environment of teamwork and achieve common goals.
• Handles sensitive issues with associates and/or guests with tact, respect, diplomacy, and confidentiality. Physical Tasks
• Enters and locates work-related information using computers and/or point of sale systems.
• Moves, lifts, carries, pushes, pulls, and places objects weighing less than or equal to 10 pounds without assistance. Documentation/Reporting
• Creates and maintains computer and paper-based filing and organization systems for records, reports, documents, etc. Computers/Software
• Transmits information or documents using a computer.
• Enters and retrieves information contained in computer databases and software to update records, files, reservations.
• Prepares letters, memos, and other documents using e-mail, word processing, spreadsheet, database, or presentation software. Office Equipment • Transmits information or documents using mail, or fax machine.
• Operates standard office equipment such as telephone, voice mail, fax, photocopier, calculator, and electronic peripherals. Safety and Security
• Reports work related accidents, or other injuries immediately upon occurrence to manager/supervisor. • Follows company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.