Position Description: Conduct daily administrative tasks and provide administrative support to a construction site project-based team.

Essential Duties & Key Responsibilities:

Provide professional customer service and positive interactions while providing administrative services to construction site project-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards. Coordinate review of applications and resumes to assess qualifications for open positions with SPO Trades Manager and others participating in recruitment process.Collaborate with the jobsite supervisor to schedule the first day of work and new hire orientation for new hires.Coordinate onboarding of trades staff; facilitate completion of required new hire paperwork, drug screen, and distribute personal protection equipment (PPE).Daily management of project calendar, meeting schedule, and project contacts. Process expense reports for Project Executive and/or Manager. Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents). Create and maintain project organizational and seating charts. Coordinate travel reservations, business accommodations, itineraries, and agendas. Organize annual review program for trades staff. Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate. Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities. In collaboration with Project Manager, establish and maintain protocols for project site visitors. Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors. Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed. Conduct project specific orientation and transitions for project staff. Maintain organized project filing system and coordinate document retrieval schedules. Reconcile timesheets for weekly submission to HQ payroll.Coordinate travel arrangements and allowances for trades staff on assignments. Assist with special projects and coordinate events. Other activities, duties, and responsibilities assigned.