Purpose & Overall Relevance for the Organisation:

 

To provide a high level of administrative support, specifically to the Senior Director and his direct reports, so as to ensure efficient management and running of the department on a day to day level.

 

Key Responsibilities:

 

Organise business trips for the SLT, including visa application Process company expenses Treats all kind if information; including incoming mail, documentation, copying, distribution, filing and archiving. Support in coordinating and scheduling meetings where all SLT members are required Follow up on meeting actions (if requested) Key contact point for information management, ensure content compliance and update. Manage cost center, invoicing budget tracking and reporting Format, type and edit a variety of material, including minutes, reports and confidential material. Receive and screen calls and host external visitors. Schedule and arrange appointments, meetings and conferences. Coordinate and organize all travel arrangements, also include the management of travel expenses. Resolve problems requiring knowledge of company policies and procedures, e.g. administration of vacation leave and sickness forms. Carry out special projects and assignments as requested. Handle the office communication, office supplies and departmental equipment. Team event organization and support to other events when needed.

 

Key Relationships:

 

Senior Management Team All GBS departments GBS HRBP External parties

 

 

 

Knowledge, Skills and Abilities:

 

Excellent interpersonal and organizational skills Excellent communication skills – both written and verbal Progressed working knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook) Very good command of English both written and spoken Good communication skills High level of service orientation in dealing with internal and external stakeholders/customers Good organizational skills Advanced PC software skills Advanced knowledge on new media & applications

 

Requisite Education and Experience / Minimum Qualifications:

 

4 years of experience Experienced in job and fully qualified/trained Combined theoretical and practical knowledge incl. company policies and practices Excellent command of English