Administrative Assistant to the Equestrian Center
Alfred University
The position includes responsibilities as an administrative assistant which entails all aspects of managing accounts payables and receivables as it relates to the Bromeley-Daggett Equestrian Center at the Maris Cuneo Equine Park, maintaining all records of operation including contracts, liability forms, etc, arranging team transportation and lodging, maintaining the event calendar, scheduling recruit visits, managing student horse boarding feeds, contributing to the equestrian social media platforms, and other special projects. The incumbent must be able to enforce University policies, be attentive to detail, build teamwork and cohesiveness, and promote a welcoming environment.
Maintaining a high standard of health and safety of the equine facility is paramount. This includes the care of the horses and the safety and welfare of students and staff. While responsibilities are defined for staff, the care of the horses and equestrian facility is a collective effort of all who are employed at the Bromeley-Daggett Equestrian Center at the Maris Cuneo Equine Park. The administrative assistant may assist with the feeding, general horse care, and/or stall maintenance, as needed.
Salary/Rate:$16.00-$17.00, 35 hours per week
Essential Functions:Route incoming calls and messagesPick up and distribute mailSchedule appointments for the program director, instructors, and trainersArrange team transportation and lodgingComplete team travel expense reportsWork with program director to supervise and maintain operating budgets for Equestrian CenterReconcile One Card statementsComplete Unimarket transactionsSubmit purchase orders, invoices, and check requestsUpdate program director on fund and account balancesDevelop Profit and Loss statements for horse showsAssist with the completion and submission of personnel change formsMaintain the event calendarSchedule recruit visit itinerariesEnsure accident incident reports are completed properly and submitted to the appropriate administrator(s)Manage student horse boarding fees and integrate fees with student’s Banner accountContribute news and updates for equestrian social medial platformsOversee tack and equine supplies in collaboration with the barn managerAssist with the daily care of horses which may include feeding horses, turning the horses in and out, and stall maintenanceLight custodial dutiesOther Duties & Responsibilities:Must be a self-starter and able to work independentlyThe ability to maintain regular and prompt attendance is essential for the successful performance of this positionSufficient fitness and strength to work in a physically active setting, that may be a high dust environment is required along with the agility and strength to handle ill, injured, or unruly horsesSupports and assists in creating intersections for faculty, staff and students that will assist in transforming people’s livesSupports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and studentsMaintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experienceMaintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environmentParticipates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocolsEffective written and oral communication skillsContributes to the overall success of the University by performing other duties as assignedEnvironment:The position requires the incumbent to work in a horse barn, in other out buildings, and in pasturesPersonal protective equipment must be worn when required. A respiratory function test and the ability to use respirators may be requiredStairs and uneven surfaces may be presentThe position requires the incumbent to walk outdoors in all types of weatherQualifications:High school graduate or GED requiredPrevious clerical, accounting, and office experience required with proven experience in Microsoft Office suite (i.e., Outlook, Word, Excel, PowerPoint)Previous experience with Unimarket and Banner is preferredMust be comfortable working in and around the equestrian facility with previous experience caring for horses as an asset to the positionMust be able to lift 50 poundsMust have the agility and strength to handle ill, injured, or unruly horsesMust have a U.S. driver’s licenseAbout Alfred University:
Lighting the way for students since 1836.“We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.”
Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities.
Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. Today, Alfred University focuses on a professional education with an emphasis on APEX (applied and experiential learning program). To learn more, visit alfred.edu.
Maintaining a high standard of health and safety of the equine facility is paramount. This includes the care of the horses and the safety and welfare of students and staff. While responsibilities are defined for staff, the care of the horses and equestrian facility is a collective effort of all who are employed at the Bromeley-Daggett Equestrian Center at the Maris Cuneo Equine Park. The administrative assistant may assist with the feeding, general horse care, and/or stall maintenance, as needed.
Salary/Rate:$16.00-$17.00, 35 hours per week
Essential Functions:Route incoming calls and messagesPick up and distribute mailSchedule appointments for the program director, instructors, and trainersArrange team transportation and lodgingComplete team travel expense reportsWork with program director to supervise and maintain operating budgets for Equestrian CenterReconcile One Card statementsComplete Unimarket transactionsSubmit purchase orders, invoices, and check requestsUpdate program director on fund and account balancesDevelop Profit and Loss statements for horse showsAssist with the completion and submission of personnel change formsMaintain the event calendarSchedule recruit visit itinerariesEnsure accident incident reports are completed properly and submitted to the appropriate administrator(s)Manage student horse boarding fees and integrate fees with student’s Banner accountContribute news and updates for equestrian social medial platformsOversee tack and equine supplies in collaboration with the barn managerAssist with the daily care of horses which may include feeding horses, turning the horses in and out, and stall maintenanceLight custodial dutiesOther Duties & Responsibilities:Must be a self-starter and able to work independentlyThe ability to maintain regular and prompt attendance is essential for the successful performance of this positionSufficient fitness and strength to work in a physically active setting, that may be a high dust environment is required along with the agility and strength to handle ill, injured, or unruly horsesSupports and assists in creating intersections for faculty, staff and students that will assist in transforming people’s livesSupports and assists in creating an evolving culture of mentoring and rich engagement opportunities for faculty, staff, and studentsMaintains a commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experiences, therefore welcoming and supporting all faculty, staff and students and expanding access to the AU experienceMaintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environmentParticipates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocolsEffective written and oral communication skillsContributes to the overall success of the University by performing other duties as assignedEnvironment:The position requires the incumbent to work in a horse barn, in other out buildings, and in pasturesPersonal protective equipment must be worn when required. A respiratory function test and the ability to use respirators may be requiredStairs and uneven surfaces may be presentThe position requires the incumbent to walk outdoors in all types of weatherQualifications:High school graduate or GED requiredPrevious clerical, accounting, and office experience required with proven experience in Microsoft Office suite (i.e., Outlook, Word, Excel, PowerPoint)Previous experience with Unimarket and Banner is preferredMust be comfortable working in and around the equestrian facility with previous experience caring for horses as an asset to the positionMust be able to lift 50 poundsMust have the agility and strength to handle ill, injured, or unruly horsesMust have a U.S. driver’s licenseAbout Alfred University:
Lighting the way for students since 1836.“We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.”
Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities.
Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. Today, Alfred University focuses on a professional education with an emphasis on APEX (applied and experiential learning program). To learn more, visit alfred.edu.
Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply.
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