**29870BR** **Job Title:** Administrative Associate **Department:** French, Francophone & Italian **Primary Campus:** University of Kansas Lawrence Campus **Job Description:** 60% Communication + Generate and execute targeted promotion campaigns to increase enrollment in undergraduate and graduate programs + Course, Event, and Program promotion, including flyers, digital advertisements, brochures, videos, etc. + Create and maintain social media content, requesting, collecting and editing information from faculty and graduate students + Update and maintain departmental website and assist with management and creation of content, including faculty pages, department news and events, and course descriptions. Keep all the information up to date. + Assist with alumni outreach efforts 20% Event Coordination + Assist in planning and coordination of some departmental events + Attend some events to provide, including pre- and post-event support + Assist with alumni and donor outreach efforts + Assist with and represent the departments at student outreach events 20% Faculty and Office Support + Support the Administrative Associate in their duties, as requested + Respond to general chair and faculty requests + Distribute information to department faculty and graduate students via email + Create and advertise lists of office hours for faculty, lecturers and GTAs + Address walk-in requests, answer phone calls and sort/distribute mail + Assist department members with scanning, copying, and faxing + Collaborate in the hiring, training, and supervision of student assistants + Help in maintaining in good order the department’s public spaces + Report building maintenance issues + Other; as specified by the department, based on need **Req ID** **(Ex: 10567BR)** **:** 29870BR **Disclaimer:** The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following person has been designated to handle inquiries regarding the nondiscrimination policies and is the Title IX coordinator for all KU and KUMC campuses: Associate Vice Chancellor for Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY. **Work Schedule:** M-F 8-12 **FLSA Status:** Nonexempt **Contact Information to Applicants:** Bruce Hayes, bhayes@ku.edu **Required Qualifications:** 1. High School diploma or GED equivalency and two years of office experience or two years of post-secondary education 2. One year experience with Adobe Creative Cloud and Microsoft Office, as demonstrated by application materials 3. Excellent written communication skills and attention to detail, as demonstrated by application materials **Employee Class:** U-Unclassified Professional Staff **Advertised Salary Range:** $22.115384/hour **FTE:** .50 **Preferred Qualifications:** 1. One year of previous work experience working independently in a team environment, taking ownership of the resolution of problems, flexibility and accountability, managing conflicting responsibilities, prioritizing tasks and consistently meeting deadlines, as demonstrated by application materials 2. One year of previous work experience maintaining effective working relationships with faculty, administrative staff and students in a higher education environment, as demonstrated by application materials 3. One year experience with Web Design, particularly Drupal, as demonstrated by application materials 4. One year experience with communications and/or public relations work, including event planning, as evidenced by employment history **Position Overview:** The Departments of French, Francophone, and Italian Studies; East Asian Languages and Cultures; and Slavic, German, and Eurasian Studies at the University of Kanas are looking to hire a part-time Administrative Associate to assist with the promotion and operation of the departments. The successful candidate will be a strong communicator with advanced design skills who manages their time effectively. The candidate will work closely with the other administrative associates and chairs of the departments to collaborate on efforts. **Reg/Temp:** Regular **Application Review Begins:** 25-Feb-2025 **Anticipated Start Date:** 10-Mar-2025 **Additional Candidate Instruction:** In addition to the online application, the following documents are required: + A cover letter addressing how required and preferred qualifications are met. + Resume or curriculum vitae. + Contact information for three professional references. Incomplete applications will not be considered. **Application review begins Tuesday, February 25th, 2025. To ensure consideration, please apply before review date.** **Job Family:** Administrative Support-KUL **Work Location Assignment:** Hybrid **Position Requirements:** This position is in-person with the possibility of moving to hybrid in the future. Position will require flexible hours to attend events, including a few Saturdays.