Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging.
SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.
Requisition 202500029S Title Administrative Associate II FLSA status Non-Exempt Hiring Salary This position is a pay grade 6. Please see Pay Grade Table at: https://pa-hrsuite-production.s3.amazonaws.com/116/docs/636763.pdfOccupational Category Technical/Para-Professional Department Dept of Biological Sciences Division Division of Academic Affairs Open Date 01/24/2025 Open Until Filled Yes Educational and Experience Requirement Associates degree in related field. Three years relevant administrative assistant experience or experience in a related field. Four years experience preferred. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs advanced administrative assistant duties for the Department of Biological Sciences. Primary Responsibilities Performs advanced administrative assistant duties and routine clerical duties. Provides departmental or university information to students, departments, and staff. Schedules appointments, activities, and facilities work requests. Responsible for processing departmental travel requests/reimbursement paperwork, departmental syllabus/CV compliance, course overrides, and aiding the Assistant to the Chair with student hiring process. Assists with coordinating orientation sessions for groups of incoming pre-health professions students (medical, dental, pharmacy, physician assistant, optometry, podiatry, and other areas). Coordinates pre-health professions recruiting activities representing department at recruiting sessions and acting as a liaison among pre-health professions students and faculty. Coordinates logistics related to the Medical and Dental School Evaluation Committee (MDSEC), including the solicitation and collection of letters of reference for MDSEC students and schedules MDSEC interviews. Manages the Joint Admission Medical Program (JAMP) grant, the Dental Early Admission Program (DEAP) and the Dan Barnes Kaplan Scholarship Program. Uploads the SHSU portion of application packets to the Texas Medical & Dental Schools Application Service (TMDSAS). Serves as the primary contact for the First Year Experience’s Pre-Medical Learning Community. Collects and reports SHSU applicant success rates for medical, dental, pharmacy, physician assistant, and optometry schools. Attends conferences such as the Texas Association of Advisors for the Health Professions (TAAHP) Conference to stay informed on health professions application requirements and procedures. Performs other related duties as assigned. Other Specifications Strong team player with a commitment to customer service. Ability to communicate and work with administration, faculty, staff, and students. Excellent written and verbal communication. Demonstrates personal initiative and abilities to deal with a rapidly changing environment. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Full Time Part Time Full Time Position Number Quicklink https://shsu.peopleadmin.com/postings/42110 EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity/Affirmative Action Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, pregnancy, or gender identity or expression. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security sensitive positions at SHSU require background checks in accordance with Education Code § 51.215.
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