Administrative Associate II Family Birthing CenterWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkSt Vincentrsquos Medical Center in Bridgeport has more than employees It includes a bed community teaching hospital a bed inpatient psychiatric facility in Westport a large multispecialty provider group and special needs services for adults and children St Vincentrsquos is the first hospital in Fairfield County to be integrated into the Hartford HealthCare network and is the systemrsquos second largest hospitalJob Summarymiddot Performs multi dimensional administrative tasks that require creativity and independent discretionary judgment to meet the needs of a manager or function May act on behalf of superior on routine matters within established guidelines Reports to assigned manager middot Supports Director level management or aboveResponsibilitiesmiddot Provide efficient accurate and timely administrative support to contribute to the success of the area by performing a variety of administrative duties Compose correspondence and create reports using advanced computer programs and graphics skills to design formats Design and maintain spreadsheets and databases using advanced features such as macros and linking of applications ie spreadsheets and word processing Design standard recordsformslogs Schedule appointments coordinate meetings Assist with coordination of daily Csection and Induction scheduling Maintain selected files for management Monitor and report on budget andor other performance measures Participates in charge capture revenue processmiddot Contribute to the smooth flow of information within the area and to and from customers and other areas Respond to complex inquiries regarding own work Act based on independent judgment understanding the impact across the organization Involve others both within and outside the area needed or refer to a higher authority when appropriate middot Administrative support to Nursing Leadership Team for L units Complete assigned portion of the work areas processes or projects to contribute to its effective operation May facilitate coordinate or oversee the work of others in the processes Provide direction and training to others as necessary Primary coverage for LD front desk for lunch coverage or call outs as needed middot Contribute to the success of the work area by coordinating or performing a variety of administrative duties Determine best approach to streamline processes and modify procedures as required Maintain files in a complete accurate and timely fashion in accordance with the standards of the work area Recommend changes to system to meet changing needs Administrator for State of CT Newborn Screening and Maven Program Collaborates with Nurse Manager on Kronos timekeeping and scheduling middot Demonstrate competencies including knowledge and behaviors to meet age and situational specific patient needs Responsible for admitting patients to L middot Work effectively as a team member within the department and with customers to provide quality service to hospital units through communication cooperation and collaboration Serve as backup to navigate and maintain unit security on L by maintaining Infant Security System welcoming patients and families while screening visitors and directing to correct area middot Assume responsibility for self improvement by collaborating with manager to identify growth opportunities and resourcesmiddot Support in supply chain management Tecsys administration and monitoring of reports middot Maintain regulatory compliance logs Administrative Associate II Family Birthing CenterWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkSt Vincentrsquos Medical Center in Bridgeport has more than employees It includes a bed community teaching hospital a bed inpatient psychiatric facility in Westport a large multispecialty provider group and special needs services for adults and children St Vincentrsquos is the first hospital in Fairfield County to be integrated into the Hartford HealthCare network and is the systemrsquos second largest hospitalJob Summarymiddot Performs multi dimensional administrative tasks that require creativity and independent discretionary judgment to meet the needs of a manager or function May act on behalf of superior on routine matters within established guidelines Reports to assigned manager middot Supports Director level management or aboveResponsibilitiesmiddot Provide efficient accurate and timely administrative support to contribute to the success of the area by performing a variety of administrative duties Compose correspondence and create reports using advanced computer programs and graphics skills to design formats Design and maintain spreadsheets and databases using advanced features such as macros and linking of applications ie spreadsheets and word processing Design standard recordsformslogs Schedule appointments coordinate meetings Assist with coordination of daily Csection and Induction scheduling Maintain selected files for management Monitor and report on budget andor other performance measures Participates in charge capture revenue processmiddot Contribute to the smooth flow of information within the area and to and from customers and other areas Respond to complex inquiries regarding own work Act based on independent judgment understanding the impact across the organization Involve others both within and outside the area needed or refer to a higher authority when appropriate middot Administrative support to Nursing Leadership Team for L units Complete assigned portion of the work areas processes or projects to contribute to its effective operation May facilitate coordinate or oversee the work of others in the processes Provide direction and training to others as necessary Primary coverage for LD front desk for lunch coverage or call outs as needed middot Contribute to the success of the work area by coordinating or performing a variety of administrative duties Determine best approach to streamline processes and modify procedures as required Maintain files in a complete accurate and timely fashion in accordance with the standards of the work area Recommend changes to system to meet changing needs Administrator for State of CT Newborn Screening and Maven Program Collaborates with Nurse Manager on Kronos timekeeping and scheduling middot Demonstrate competencies including knowledge and behaviors to meet age and situational specific patient needs Responsible for admitting patients to L middot Work effectively as a team member within the department and with customers to provide quality service to hospital units through communication cooperation and collaboration Serve as backup to navigate and maintain unit security on L by maintaining Infant Security System welcoming patients and families while screening visitors and directing to correct area middot Assume responsibility for self improvement by collaborating with manager to identify growth opportunities and resourcesmiddot Support in supply chain management Tecsys administration and monitoring of reports middot Maintain regulatory compliance logs Educationmiddot High School diploma or equivalent requiredmiddot Associates degree preferredExperiencemiddot One to two years previous secretarial experiencemiddot Proficient in Microsoft Office softwaremiddot Medical terminology a plusKnowledge Skills and Ability Requirementsmiddot Excellent communication skills both written and verbalmiddot High degree of confidentiality must have an ability to handle sensitive and confidential information and documents appropriatelymiddot Strong planning and analytical skills and sound judgment are needed to achieve desired outcomesmiddot Excellent computer skills including Microsoft Office suite Database experience preferredmiddot Ability to prioritize complete multiple assignments and coordinate and monitor workflowmiddot Capacity to work on multiple projects at once and adapt to changing priorities and deadlinesWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour momentEducationmiddot High School diploma or equivalent requiredmiddot Associates degree preferredExperiencemiddot One to two years previous secretarial experiencemiddot Proficient in Microsoft Office softwaremiddot Medical terminology a plusKnowledge Skills and Ability Requirementsmiddot Excellent communication skills both written and verbalmiddot High degree of confidentiality must have an ability to handle sensitive and confidential information and documents appropriatelymiddot Strong planning and analytical skills and sound judgment are needed to achieve desired outcomesmiddot Excellent computer skills including Microsoft Office suite Database experience preferredmiddot Ability to prioritize complete multiple assignments and coordinate and monitor workflowmiddot Capacity to work on multiple projects at once and adapt to changing priorities and deadlinesWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this isyour moment