Administrative Associate III
Montana State University
Position Details Position Information Announcement Number STAFF - VA - 25347 For questions regarding this position, please contact: Eric Belasco
eric.belasco@montana.edu
406-994-3706 Classification Title Admin Assoc III Working Title Administrative Associate III Brief Position Overview This position supports the departmental office operations for the Department of Agricultural Economics and Economics. Part of a dynamic team of four staff, this position’s primary responsibilities are maintaining welcoming and efficient office operations, as well as timely and engaging departmental communications. Position Number 4M0195 Department Agricultural Economics & Economics Division College of Agriculture/MAES Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.5 Benefits Eligible Eligible Salary $17.82 - 22.275 per hour, commensurate with experience, education, and qualifications Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement MSU was founded in 1893 as the Agricultural College of the State of Montana. Today, the College of Agriculture is an integral part of fulfilling MSU’s land grant mission serving the sons and daughters of our state. The Montana Agricultural Experiment Station (MAES) creates opportunities for students and faculty to excel through hands-on learning; to serve through campus and community engagement; to explore unique solutions to distinct and interesting questions; and to connect Montanans with the global community. Duties and Responsibilities Office Operations Act as initial point of contact for incoming phone and visitors; provide administrative support for faculty, staff, and students; and maintain office coverage. Order and maintain departmental supplies and materials and assist Business Operations Manager and Student Success Coordinator with office operations needs. Assist with room and event reservation requests and room/office preparations. Submit work orders/tickets for repairs or services, such as telephone updates and activation, facility repairs, access/key requests, IT, E-scrap pick-up, surplus pick-up or requests. Train and direct student workers. Assist with department events.
Departmental Communications In collaboration with the Business Operations Manager, ensure effective, transparent, and concise communications to department stakeholder groups via websites, newsletters, social media, and calendar events. Edit and proofread department forms, publications, or other materials as needed. Distribution of incoming and outgoing mail and bulk mail. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree or two years of relevant work experience in a “first point of contact” role (answering phone calls, handling and directing walk-in traffic, directing various constituents to appropriate information sources). Experience in, or ability to learn, publishing software. Experience in, or ability to learn, website maintenance. Preferred Qualifications – Experience, Education, Knowledge & Skills Demonstrated experience working directly with faculty and students. Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with close attention to detail, while maintaining a positive and professional demeanor. The Successful Candidate Will Consistently exercise initiative and good judgment; the ability to effectively operate work-related equipment; the ability to work effectively in a team-oriented environment. Appropriately handle confidential records and information. Communicate effectively with employees and the public both in person and via email and the telephone. Establish and maintain effective working relations with co-workers and the public. Represent Agricultural Economics & Economics and its programs to others in a professional and courteous manner. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on May 1, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
eric.belasco@montana.edu
406-994-3706 Classification Title Admin Assoc III Working Title Administrative Associate III Brief Position Overview This position supports the departmental office operations for the Department of Agricultural Economics and Economics. Part of a dynamic team of four staff, this position’s primary responsibilities are maintaining welcoming and efficient office operations, as well as timely and engaging departmental communications. Position Number 4M0195 Department Agricultural Economics & Economics Division College of Agriculture/MAES Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.5 Benefits Eligible Eligible Salary $17.82 - 22.275 per hour, commensurate with experience, education, and qualifications Contract Type Classified Hourly If other, please specify Recruitment Type Open Position Details General Statement MSU was founded in 1893 as the Agricultural College of the State of Montana. Today, the College of Agriculture is an integral part of fulfilling MSU’s land grant mission serving the sons and daughters of our state. The Montana Agricultural Experiment Station (MAES) creates opportunities for students and faculty to excel through hands-on learning; to serve through campus and community engagement; to explore unique solutions to distinct and interesting questions; and to connect Montanans with the global community. Duties and Responsibilities Office Operations Act as initial point of contact for incoming phone and visitors; provide administrative support for faculty, staff, and students; and maintain office coverage. Order and maintain departmental supplies and materials and assist Business Operations Manager and Student Success Coordinator with office operations needs. Assist with room and event reservation requests and room/office preparations. Submit work orders/tickets for repairs or services, such as telephone updates and activation, facility repairs, access/key requests, IT, E-scrap pick-up, surplus pick-up or requests. Train and direct student workers. Assist with department events.
Departmental Communications In collaboration with the Business Operations Manager, ensure effective, transparent, and concise communications to department stakeholder groups via websites, newsletters, social media, and calendar events. Edit and proofread department forms, publications, or other materials as needed. Distribution of incoming and outgoing mail and bulk mail. Required Qualifications – Experience, Education, Knowledge & Skills Bachelor’s degree or two years of relevant work experience in a “first point of contact” role (answering phone calls, handling and directing walk-in traffic, directing various constituents to appropriate information sources). Experience in, or ability to learn, publishing software. Experience in, or ability to learn, website maintenance. Preferred Qualifications – Experience, Education, Knowledge & Skills Demonstrated experience working directly with faculty and students. Demonstrated experience organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability with close attention to detail, while maintaining a positive and professional demeanor. The Successful Candidate Will Consistently exercise initiative and good judgment; the ability to effectively operate work-related equipment; the ability to work effectively in a team-oriented environment. Appropriately handle confidential records and information. Communicate effectively with employees and the public both in person and via email and the telephone. Establish and maintain effective working relations with co-workers and the public. Represent Agricultural Economics & Economics and its programs to others in a professional and courteous manner. Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time. Physical Demands To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. This position has supervisory duties? No Posting Detail Information Number of Vacancies 1 Desired Start Date Upon completion of a successful search Position End Date (if temporary) Open Date Close Date Applications will be: Screening of applications will begin on May 1, 2025; however, applications will continue to be accepted until an adequate applicant pool has been established. Special Instructions EEO Statement Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile. Applicant Documents Required Documents Resume Cover Letter Optional Documents Supplemental Questions
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