Job Title Administrative Associate IV Agency Texas A&M University Department Research Compliance & Biosafety Programs Proposed Minimum Salary $3,750.00 monthly Job Location College Station, Texas Job Type Staff Job Description A Glimpse of the Job The Administrative Associate IV provides advanced administrative support. Provides organizational planning and problem solving. Job Responsibilities: Clerical + Performs administrative duties while also providing customer service by greeting customers and answering phones. + Performs daily office support activities to ensure efficiency and effectiveness for the office. + Provides organizational planning and problem solving. + Supports staff and/or faculty with general operations tasks related to incoming calls or visitors to the office. + Performs word processing, desktop publishing, presentation creation, and data management activities. + Drafts, edits and proofreads correspondence, reports, publications, and presentations, and makes suggestions for improvements. + Prepares, modifies, and verifies documents. + Coordinates and schedules conference rooms, video conferencing, and other office related events. + Makes arrangements and provides logistical support. + Maintain routine office supplies including shared copy space and any related work orders related to the office suite. + Handles purchase information forms and travel documentation. Office Maintenance + Coordinates office supply inventory and equipment, including routine review of shared office spaces for any needed updates or work orders. + Coordinates the maintenance of office reference materials including online office materials. + Applies, interprets, and communicates rules, regulations, policies, and procedures as appropriate. + Routinely evaluates procedures and workflows and makes recommendations for process improvement or administrative changes. + Assists in the coordination of daily business workflow and the resolution of complex and highly sensitive matters. + Cross trains other staff and student employees. Back up support + Provides support with calendar updates for training information distribution for all programs as needed. + Provides support for special projects as needed for programs related to Research Compliance and Biosafety. + Provides back up as needed for travel arrangements including using online submission system functions. What you need to know Salary: $45,000 annually Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience + High school graduation or any equivalent combination of education and experience + Four years of experience in general office or clerical work. Knowledge, Skills, and Abilities + Ability to work with sensitive information and maintain confidentiality. + Working knowledge of word processing, spreadsheet, and database applications. + Strong verbal and written communication skills. + Strong interpersonal and organizational skills. + Maintains professionalism and composure. + Ability to demonstrate initiative by independently taking action to solve problems. + Attention to detail. + Ability to multitask and work cooperatively with others. Other Requirements and Factors + This position is security sensitive + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements + Physical requirements include ability to move moderate weight objects Why Texas A&M University? Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month + Automatic enrollment in the Teacher Retirement System of Texas + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/) training, webinars, and limited financial support to attend conferences, workshops, and more + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.