Job Title Administrative Associate IV Agency Texas A&M University Department Educational Adm & Human Resources Development Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description What we want We're seeking a bilingual (English and Spanish) Administrative Associate to provide advanced administrative support to our team! The Administrative Associate IV provides advanced administrative support work and assists in office support activities including bilingual (English and Spanish) telephone customer service for a statewide Literacy Hotline; administrative support to specialized activities or projects with special focus on database management, event registration, invoicing, customer support to the Learning Management System managed by TCALL; and other staff support. What you need to know Salary: Compensation will be commensurate to the selected hire’s experience Cover Letter/Resume: A cover letter and resume are strongly recommended Qualifications Required Education and Experience: + High school graduation or any equivalent combination of education and experience + Four years of experience in general office or clerical work Preferred Education and Experience : + Associate’s or Bachelor’s degree + More than 5 years’ experience in general office and/or clerical work + Some supervisory experience within an office environment + Bookkeeping, spreadsheet and word processing experience Preferred Licenses and Certifications: + A valid Texas Class “C” Driver’s License or the ability to obtain within 30 days of employment Required Special Knowledge, Skills, and Abilities: + Working knowledge of spreadsheet and word processing software programs + Interpersonal and communication skills + Ability to take initiative and seek creative solutions + Keyboarding skills + Flexibility and problem- solving skills + Ability to multi-task and work cooperatively with others Preferred Special Knowledge, Skills, and Abilities: + Advanced proficiency with spreadsheets and word processing software programs + Fluent Spanish speaker and at least some reading, writing ability in Spanish + Demonstrated success in working with populations Responsibilities General and Advanced Administrative Support: Assists in the development of office procedures, including complex or specialized functions. Assists other staff with responsibility for budget monitoring, travel planning, and expense functions, including flight itineraries, rental car reservation, and travel budget tracking. Assists in the planning of special events and coordination of logistical arrangements. Performs special analyses and project summaries. Performs advanced spreadsheet creation and adaptation, word processing, desktop publishing, presentation, and data management activities. Assists in making training documents and other items accessible. Explains, interprets, applies, and communicates policies and procedures. Monitors compliance with policies and procedures. Maintains a variety of administrative records. Verifies, processes, and reviews forms, reports, tables, and other documents. Coordinates with the maintenance of files and records. Accessibility Liaison: Serves as first point of contact for DEPDC staff on sharing digital documents that need to be made accessible for the website or via other forms of digital communication. Works directly with ADA Coordinator to organize and prioritize documents for dissemination. Works directly with LMS Administrator on accessible documents and other support, as needed. Website Liaison: Serves as first point of contact for DEPDC leadership on requesting updates to the webpage and sharing information with TCALL webmaster. Who we are TCALL is a project of the Texas Center for the Advancement of Literacy and Learning (https://tcall.tamu.edu/TRAIN-PD-TCALL-About.html) at Texas A&M University funded by the Texas Workforce Commission to serve as the statewide Professional Development and Resource Center for Texas Adult Education and Literacy (AEL). To learn more, visit us at TCALL - Professional Development and Resource Center (tamu.edu) (https://tcall.tamu.edu/index.htm) The College of Education and Human Development (CEHD) is committed to enhancing educational achievement and health outcomes, fostering innovation and development, and influencing policy and practice in the fields of education, health, sport, business and government. Now the fourth largest school at Texas A&M University with nearly 7,000 enrolled students, we are not just a school for teachers. We are a school for leaders not just in education, but also business, sport, health, and government. To learn more, visit us at https://education.tamu.edu/about/ Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month + Automatic enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx) + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee + Living Well , (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.