Work whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals as well as a Level I trauma center Hartford Hospital is on the cutting edge of technology medical care and is home to the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world Housing the Northeastrsquos largest robotic surgery center committed to becoming the best in the country for patient safety and is pursuing that goal by taking innovative action and creating a culture of safety at every level within the organizationUnder the supervision of the Manager of Medical Education this position primarily provides administrative support to the Vice President Associate Chief Academic OfficerDesignated Institutional Official and the Manager of Medical Education to perform multi dimensional complex administrative tasks that require self direction creativity and independent and discretionary judgment to meet the needs of the leadership team and departmentJob Summarymiddot Provide efficient accurate and timely administrative support to ensure effective day to day operations of the department middot Prepare and distribute reports correspondence and other communications on behalf of the leadership team Perform various responsibilities that contribute to the smooth flow of information to internal and external stakeholders Exercises judgement as needed to ensure timely distribution of information middot Provide support to leadership team on time sensitive and complex projects Coordinate completion of projects and information gathering activities of reporting areas Complete assigned portion of projects with a high level of accuracymiddot Screen correspondence manage calendars planorganizeschedule meetings and events prepare meeting agendas and take minutes make travel arrangements process reimbursement requests and order suppliesmiddot Take action based on independent judgment understanding the impact across the organization Involves others both within and outside the area as needed or refers to a higher authority when appropriate Initiate proactive and independent research action and communications with regard to activities of the leadership team Respond to complex inquiries regarding own workmiddot Maintains departmental files in a complete accurate and timely fashion in accordance with the standards of the department and regulatory agencies and suggests changes to meet operational needs middot May perform or coordinate varied and complex processes and determine the most appropriate methods and procedures May facilitate coordinate or oversee processes as assigned by the manager May collaborate with other team members on certain projectsassignments as needed Requires planning analysis and judgment to achieve desired outcomesmiddot Participate in activities and completion of documents dealing with sensitive and confidential issues and informationmiddot Any other duties as delineated by the Vice President Associate Chief Academic OfficerDesignated Institutional Official or the Manager of Medical EducationWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkHartford Hospital is one of the largest and most respected teaching hospitals as well as a Level I trauma center Hartford Hospital is on the cutting edge of technology medical care and is home to the Center for Education Simulation and Innovation CESI one of the most advanced medical simulation training centers in the world Housing the Northeastrsquos largest robotic surgery center committed to becoming the best in the country for patient safety and is pursuing that goal by taking innovative action and creating a culture of safety at every level within the organizationUnder the supervision of the Manager of Medical Education this position primarily provides administrative support to the Vice President Associate Chief Academic OfficerDesignated Institutional Official and the Manager of Medical Education to perform multi dimensional complex administrative tasks that require self direction creativity and independent and discretionary judgment to meet the needs of the leadership team and departmentJob Summarymiddot Provide efficient accurate and timely administrative support to ensure effective day to day operations of the department middot Prepare and distribute reports correspondence and other communications on behalf of the leadership team Perform various responsibilities that contribute to the smooth flow of information to internal and external stakeholders Exercises judgement as needed to ensure timely distribution of information middot Provide support to leadership team on time sensitive and complex projects Coordinate completion of projects and information gathering activities of reporting areas Complete assigned portion of projects with a high level of accuracymiddot Screen correspondence manage calendars planorganizeschedule meetings and events prepare meeting agendas and take minutes make travel arrangements process reimbursement requests and order suppliesmiddot Take action based on independent judgment understanding the impact across the organization Involves others both within and outside the area as needed or refers to a higher authority when appropriate Initiate proactive and independent research action and communications with regard to activities of the leadership team Respond to complex inquiries regarding own workmiddot Maintains departmental files in a complete accurate and timely fashion in accordance with the standards of the department and regulatory agencies and suggests changes to meet operational needs middot May perform or coordinate varied and complex processes and determine the most appropriate methods and procedures May facilitate coordinate or oversee processes as assigned by the manager May collaborate with other team members on certain projectsassignments as needed Requires planning analysis and judgment to achieve desired outcomesmiddot Participate in activities and completion of documents dealing with sensitive and confidential issues and informationmiddot Any other duties as delineated by the Vice President Associate Chief Academic OfficerDesignated Institutional Official or the Manager of Medical Educationmiddot Educationo Required High school diploma or equivalento Preferred Associatersquos degree or equivalentmiddot Requiredo Minimum years of high level administrative experienceo Good organizational skills with attention to detail multi tasking and prioritizationo Proven ability to be an effective communicator including verbal written and listening skillso Customer service orientated with great interpersonal skillso Works effectively both on teams and independently with an ability to navigate relationships with colleagues management and stakeholderso Ensures high level of confidentially o Facile with Microsoft Office Suite and shared drives Microsoft OneDrive Enterprise Adobe Pro OutlookOffice shared calendarsinboxes multi line phones Ability to learnnavigate new software video conferencing and other technology comfortablymiddot Preferred o An interest in healthcare administration healthcare management medical education graduate medical education andor project managemento Experience working with midsenior management or above highly desiredWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your momentmiddot Educationo Required High school diploma or equivalento Preferred Associatersquos degree or equivalentmiddot Requiredo Minimum years of high level administrative experienceo Good organizational skills with attention to detail multi tasking and prioritizationo Proven ability to be an effective communicator including verbal written and listening skillso Customer service orientated with great interpersonal skillso Works effectively both on teams and independently with an ability to navigate relationships with colleagues management and stakeholderso Ensures high level of confidentially o Facile with Microsoft Office Suite and shared drives Microsoft OneDrive Enterprise Adobe Pro OutlookOffice shared calendarsinboxes multi line phones Ability to learnnavigate new software video conferencing and other technology comfortablymiddot Preferred o An interest in healthcare administration healthcare management medical education graduate medical education andor project managemento Experience working with midsenior management or above highly desiredWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your moment