Description We are offering a contract for a diligent and efficient Administrative Asst/Exec. Asst IV in Saint Paul, Minnesota. In this role, you will be tasked with handling sensitive information, managing calendars, coordinating meetings, and making travel arrangements. Responsibilities: • Handle confidential information with discretion and integrity • Manage and organize the electronic calendar for executives, including scheduling appointments, meetings, and functions • Prepare and provide necessary documentation to assist with meetings • Coordinate conference calls and WebEx meetings • Arrange domestic and international travel logistics, including booking flights and accommodations • Prepare comprehensive itineraries and agendas for meetings and visits • Provide administrative support for executive leadership team meetings, including distributing relevant materials and agendas, and preparing and distributing meeting minutes • Create high-quality reports, presentations, and other documents using Microsoft Word, PowerPoint, and Excel • Draft correspondence, agendas, presentations, and other documents as instructed, ensuring accuracy and presentation • Manage projects as requested • Prepare expense reports for executives • Plan, organize, and schedule priorities for executives and direct reports within guidelines • Serve as a liaison for internal customers and key executive contacts • Process outside counsel invoices using the company e-billing system • Assist outside counsel with billing and invoice status. Requirements • Demonstrated proficiency in Customer Service • Excellent Communication skills, both verbal and written • Proven experience in Management • Ability to handle Documentation tasks accurately • Experience in Reporting and generating insights • Proficiency in Microsoft Excel • Strong Planning and organizational skills • Knowledge of Invoice processing and tracking • Experience with Materials Handling • Proficient in Microsoft Word • Commitment to Quality and attention to detail • Ability to handle Scheduling tasks efficiently • Experience in Project Management • Proficiency in Microsoft Outlook • Experience in Supervising a team or a project • Ability to create and deliver Presentations • Familiarity with Logistics management • Knowledge of Billing procedures • Experience in handling Correspondence • Ability to manage Calendar effectively • Experience in serving as a Liaison between different teams or departments • Proficiency in Microsoft PowerPoint • Experience in Coordinating Appointments • Ability to maintain Confidentiality in handling sensitive information • Experience in working with C-Suite executives TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .