Job Title: Administrative Assistant Job Description We are seeking a dedicated Administrative Assistant to join our team. The primary responsibilities include monitoring and buzzing in truckers, inputting customer and company information into Excel and the company system, and manually filing all documentation. The role also involves reorganizing the filing system, handling tickets from incoming trucks, assisting with inventory, and managing billing tickets and checks. Responsibilities + Monitor and buzz in truckers. + Input customer and company information into Excel and the company system. + Manually file all documentation and reorganize the filing system alphabetically. + Handle tickets from incoming trucks. + Assist with inventory management of gallons in and out. + Review billing tickets and post office checks. + Match invoices to bills and check pricing. + Answer emails and phone calls from customers. Essential Skills + Minimum 1 year administrative experience (including internships). + Comfortable with basic arithmetic for invoice and bill management. + 1+ years of data entry/clerical experience. + 1+ years of experience with Excel. + Experience in a manufacturing or distribution environment. + Strong verbal and written communication skills. + Ability to catch on quickly and be personable. Additional Skills & Qualifications + Outgoing and personable nature. + Comfortable with filing and organization during downtime. + Willingness to learn and be hands-on. Work Environment This role is based in an office adjacent to the distribution area, which serves as a weighing station for oil trucks. The work environment is very relaxed. This position is interviewing immediately. If interested, please upload your most up to date resume ASAP and email your availability for a 10 minute call to kvespia@ astoncarter.com Pay and Benefits The pay range for this position is $17.00 - $18.00 Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Clifton,NJ. Application Deadline This position will be accepting applications until Feb 4, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.