Administrative Coordinator 4 (EUC-SW) Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4808227) Apply  Administrative Coordinator 4 (EUC-SW) Salary $2,602.00 - $4,682.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number OTS 012825 ERG Department Division of Administration-Office of Technology Services Opening Date 01/28/2025 Closing Date 2/11/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information The Division of Administration/Office of Technology Services has a vacancy. This job title has an assigned pay grade of AS-611. This position is located in the End User Computing Section. Req. 204781 This vacancy will be filled by new hire or by promotion of a current permanent status classified employee. Louisiana is a "State as a Model Employer" for People with Disabilities. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES: •Accepting Direction: The ability to accept and follow directions from those higher in the chain of command • Communicating Effectively : The ability to relay information correctly and appropriately to connect people and ideas. • Displaying Expertise : The ability to exhibit specialized skills or knowledge gained from experience or training • Following Policies and Procedures : The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. • Making Accurate Judgments : The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. A criminal history check may be conducted on all new hires as well as employees changing positions including promotions, demotions, details, reassignments and transfers. Also, prospective employees may be subject to pre-employment drug testing. New hires will be subject to employment eligibility verification via the federal government's E-verify system. No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the information section of the Current Job Opportunities page. Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application or faxed to (225) 219-1041. The selected candidate will be required to submit original documentation upon hire. For further information about this posting, please contact: Erica R. Gay HR Specialist Division of Administration/Office of Human Resources email: erica.gay@la.gov Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program. Examples of Work The Office of Technology Services aims to be a responsible partner in delivering innovative, effective, and reliable solutions that support and enhance the IT functions within Executive Branch Departments. The Office of Technology Services will work to increase the return on the State's investment in technology by promoting smart decision-making, solving problems intelligently, increasing the rate of project success, and fostering a skilled and professional staff. The incumbent of this position reports to the Administrative Assistant 5 and assists with the administrative functions of the Office of Technology Services End User Computing (OTS – EUC). Verbal and written communications skills are required as well as considerable knowledge of state policies, laws, rules and regulations. The incumbent is responsible for overseeing administrative functions for OTS – EUC, such as purchasing, travel, payroll, safety management, property, and training. Incumbent is responsible for mail operations, file maintenance, supply inventory, serving as office front desk, and other administrative support functions. The position may require learning terminology and/or specific additional job skills that align with the section the position is in support of. The incumbent also works on special projects as required. The following functions are performed: 40%Responsible for all payroll related activities. • Enters data into the online LaGov HCM Payroll System for all attendance and leave usage for the EUC section. • Payroll Time Administrator – calculates, keys, audits and monitors, all aspects of the payroll system in regards to the EUC section. • Completes all required payroll related functions according to established DOA HR policy and procedure. • Participates in internal and legislative payroll audits • May act as backup payroll time administrator for other OTS sections as needed. 25%Responsible for daily administrative support activities for the EUC section. • Makes and receives calls related to EUC section operations and determines appropriate action to be taken. • Handle the daily mail and route to appropriate departments. • Handle incoming/outgoing documents and route to appropriate internal sections in OTS, other state governmental offices and vendors, etc. • Completes PCard orders or purchase requests for EUC section supplies or equipment. • Ensures staff Driver Authorization status is updated and processes forms as needed. • Acts as liaison to Buildings and Grounds. Contacts Buildings and Grounds for any maintenance or repair that is required within the office. Opens work orders for building maintenance related activities. • Handles badge requests and building access requests for EUC staff. • Completes paperwork for On-Call, Shift Diff, Cellphone stipends, Scheduled Changes, and FLSA as needed. • Help create and maintain OTS documents per request of high OTS executives. 10%Responsible for Training compliance for the EUC section. • Monitors status of staff required training to ensure training is completed on time and in compliance with established policies. • Notify management and staff of upcoming training deadlines. • Assists staff with scheduling training as needed. • Submits reports of third party training to DOA to be published to the employee transcript in LEO. 10%Serves as Safety Coordinator and handles insurance matters. • Assists OTS management in the implementation of the DOA safety program in accordance with the safety policy statement issued by Commissioner of Administration. • Distributes quarterly safety meeting documents and related safety procedures and maintains a log with attendance and compliance documentation. • Plans and directs a regular program of safety inspections, collects safety checklists from OTS floor wardens (if section has) and follows up on any violations. Logs and investigates any accident/incident, maintains and analyzes accident reports and follows up on all incidents/accidents. • May assist in reviewing, compiling and updating all quarterly insurance reports. May compile the quarterly Risk Exposure Report to contain all information relative to mileage traveled for state business by OTS regular payroll employees. May update the Blanket Property Schedule of Property Values Report on a quarterly basis to reflect total values detailed as to location of building, type of equipment and the total dollar amount per location. 10%Serves as a backup for Administrative Assistant 5 duties to assist as needed with distribution of information to staff, processing of personnel actions, answering questions for personnel, updating position descriptions, processing paperwork for new hires and separations, announcing vacant positions and assisting with the new hire and annual Personnel Evaluation System planning and evaluations. Maintains a working knowledge of all systems, processes and procedures necessary to complete Administrative Assistant 5 and Administrative Coordinator 4 duties. 5%Performs all other tasks, special projects, analysis, studies, and plans as directed. May act as primary for any of the above mentioned job duties for OTS and/or backup for other OTS sections as needed. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 How many years of experience do you have handling and processing Payroll, and / or Timekeeping related duties? 02 How many years of experience do you have handling employee hiring and separation actions? 03 How many years of experience do you have handling general Human Resources requests? 04 How many years of experience do you have handling general administrative assistant duties? 05 How many years of experience do you have using MS Office Suite, Google Docs/Sheets? 06 ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command. + 1= I have no experience and/or am uncomfortable accepting direction + 2= I have limited experience or require assistance to accept direction + 3= I can accept direction + 4= I can accept directions and help others improve their ability to accept direction 07 ADi: Explain your rating by providing specific and relevant examples in the box below. 08 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 09 CE: Explain your rating by providing specific and relevant examples in the box below. 10 DE: Rate your ability to display expertise based on our definition: The ability to exhibit specialized skills or knowledge gained from experience or training. + 1= I have no experience and/or am uncomfortable displaying expertise + 2= I have limited experience or require assistance to display expertise + 3= I can display expertise + 4= I can display expertise and help others improve their ability to display expertise 11 DE: Explain your rating by providing specific and relevant examples in the box below. 12 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 13 FPP: Explain your rating by providing specific and relevant examples in the box below. 14 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 15 MAJ: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email