ADMINISTRATIVE COORDINATOR 4 (STOCKROOM) Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4790762) Apply  ADMINISTRATIVE COORDINATOR 4 (STOCKROOM) Salary $2,602.00 - $4,682.00 Monthly Location Lafayette, LA Job Type Classified Job Number 03-10858-AC4-01142025-LR Department DOTD-Engineering & Operations Division District 3- Lafayette Opening Date 01/14/2025 Closing Date 1/28/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information DISTRICT 03 / UNIT 001 / STOCKROOM JOB NUMBER: 03-10858-AC4-01142025-LR About the Position: Position functions as a Clerk within District 03’s Business Office in the District 03 Stockroom. Incumbent must be self-motivated and able to perform duties independently with little to no supervision on a regular basis. The incumbent is also expected to exercise a high degree of independent judgement and initiative in determining the approach/action to take in non-routine situations that may arise. The incumbent must possess extensive knowledge of DOTD purchasing and specifications in order to accurately process, report, and document all Stockroom activities accomplished. Participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. + Following Policies and Procedures:The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards Please visit our DOTD Career Center for more information about our agency:http://wwwsp.dotd.la.gov/Inside\_LaDOTD/Divisions/Mgmt\_Finance/HR/Pages/Career\_Center.aspx No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. Please list all work experience on the application. Failure to include all work experience may affect your eligibility for this position. *ResumesWILL NOTbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type. Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available - https://www.laworks.net/workforcedev/lrs/lrs\_main.asp For further information about this vacancy contact: Lynn Reed, Dawn Soileau, or Lela Babineaux DOTD-District 03 Human Resources (337) 262-6100 Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience or training in clerical work. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience. Job Concepts Function of Work: To perform complex, often specialized, paraprofessional duties that require independent judgment to accomplish in support of the staff members and/or operations of an organizational unit or program. Work requires individual discretion in the application of policies and procedures. Duties increase in scope and complexity, and consist mainly of departmental-program duties. Level of Work: Advanced. Supervision Received: General from higher-level clerical and/or supervisory personnel. Supervision Exercised: May supervise 1-2 lower-level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Differs from Administrative Coordinator 3 by the presence of paraprofessional duties that involve a higher degree of specialization, complexity, and/or independent judgment. Differs from Administrative Program Specialist--A by the absence of professional-level duties that involve a variety of administrative functions or management of a departmental or statewide program. Examples of Work Job Duties & Responsibilities: 70% Stockroom Inventory: Issues stock items in accordance with District needs. Prepares specialized and complex reports, using independent judgement to assist the ADA Business in compiling District Stockroom data. Reorders and stocks items while ensuring that all items meet required specifications. Works with vendors to place and receive orders. Maintains accurate inventory records. Places orders using Louisiana Purchase Card for approved items. Completes, submits, and maintains accurate Louisiana Purchase reports. Travels once per week to DOTD Headquarters to drop off and pick up District items. Properly enters and helps to maintain vehicle logs. 25% SAP, LAGOV Responsibilities: Prepares Shopping Carts Requisitions in SRM when ordering stockroom supplies. Enter, charge out, and transfers stockroom items utilizing SAP transactions including but not limited to MIGO, ME23N, MB5B, MB90, ZLO1503, ZLO1269, and MB21. 5% Other Related Duties: May be required to cover the Switchboard. May be required to perform other duties as necessary including, but not limited to, emergency/disaster support activities Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 Are you a current or former employee of the State of Louisiana? + Yes + No 02 Are you a probational LA-DOTD employee? + Yes + No 03 Are you a permanent LA-DOTD employee? + Yes + No 04 If so, for which state agency(ies) do you/did you work and during what time period(s)? If not, indicate "NA". 05 To ensure compliance with PPM #9, DOTD Nepotism Policy, please list the name and relationship with any immediate family members that are currently employed by the LA-DOTD. Please type "N/A" if there are no immediate family members? 06 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 07 CE: Explain your rating by providing specific and relevant examples in the box below. 08 FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + 1= I have no experience and/or am uncomfortable following policies and procedures + 2= I have limited experience or require assistance to follow policies and procedures + 3= I can follow policies and procedures + 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures 09 FPP: Explain your rating by providing specific and relevant examples in the box below. 10 MAJ: Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + 1= I have no experience and/or am uncomfortable making accurate judgments + 2= I have limited experience or require assistance to make accurate judgments + 3= I can make accurate judgments + 4= I can make accurate judgments and help others improve their ability to make accurate judgments 11 MAJ: Explain your rating by providing specific and relevant examples in the box below. Required Question Agency State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email