Return to Job Search Administrative Coordinator

We are seeking an adaptable, upbeat, and highly organized individual to join our Risk Management team as an Administrative Coordinator. This role provides critical administrative and clerical support, including direct assistance to the Director of Risk Management. The ideal candidate is a motivated self-starter, capable of handling both routine responsibilities and special projects with professionalism and discretion.

Responsibilities include but are not limited to:

Answer and direct phone calls to the appropriate team membersManage multiple calendars and coordinate meetingsAccurately record and distribute meeting minutesDistribute mail to the appropriate recipientsOrder and maintain department supplies, as necessaryPlan and organize department anniversaries and other team activitiesProcess invoices and team reimbursements as well as track department expensesUpdate electronic files and other resources for various Risk Management programsPerform routine quality assurance checks for Risk Management processesConduct research and support special projects, as assignedParticipate in a rotating schedule (during and after business hours) to ensure timely dissemination of Report a Potential Claim (RPC) notifications

Other Required Skills and Attributes:

Professionalism and a positive attitudeHave a high level of discretion with sensitive and confidential informationWorks well both independently and in collaboration with othersExcellent multi-tasking and prioritization skillsAcute attention to detailExcellent organizational and time-management skillsCritical thinking and problem-solving abilitiesProven ability to manage multiple assignments in a fast-paced environmentClear and effective verbal and written communication skillsAttentive and quick to assist, with a strong focus on supporting othersComfortable using Microsoft Office Suite (Word, Excel, Outlook)

U-Haul is an equal opportunity employer. All applications for employment will be considered without regard to race, color, religion, sex, national origin, physical or mental disability, veteran status, or any other basis protected by applicable federal, provincial, state, or local law. Individual accommodations are available on requests for applicants taking part in all aspects of the selection process. Information obtained during this process will only be shared on a need to know basis.