Title: Administrative Coordinator, CBK Events Program: City Beet Kitchens Salary: $60,000 Program Overview: City Beet Kitchens is a mission-based catering company. We were established in 1995 as “Comfort Foods” and rebranded in 2015 to “City Beet Kitchens”. We cater to all organizations for all events – from galas to homeless shelters, and plated sit-down meals to boxed lunches. Position Overview: The Administrative Coordinator, working with the Director and Senior Events Manager, will be responsible for maintaining the smooth running of the CBK Events kitchen and back office. Essential Duties & Responsibilities: The essential duties of the Administrative Coordinator include but are not limited to the following activities: + Liaison between kitchen and drivers to ensure deliveries go out completed and on time + Communicate with customers to relay any delays or delivery issues + Print out orders and labels for kitchen + Assist when needed with packing up orders + Gather supplies needed for staffed catering events + Enter and receive invoices into Coupa; supervise chefs in their Coupa entries + Order supplies for office and kitchen + Maintain office organization + Create Hybrid menus + Create orders for Hybrid meals + Track invoices receivable, communicating with clients to facilitate payments + Receive and process credit card payments + Reconcile invoices and payments with finance department + Format menus, flyers, and promotional materials + Provide back up for Event Coordinator and Director of Events for processing orders + Captain events as needed + Create materials for meetings with executives of Project Renewal + Head up migration to new Sage50 invoicing software + Maintain social media presence with regular posts on Facebook & Instagram + Spearhead onboarding for CBKE + Assist with technical issues within office Qualifications: + Bachelor’s degree or equivalent experience. + 3+ years of administrative assistant experience. + 2+ years of food services and/or catering experience. + Superb organizational skills and strong administrative background. + Highly reliable, detail-oriented, and resourceful team player. + Ability to balance priorities on multiple tasks and maintain workflow in high pressure environment. + Initiative to take on assignments with minimal supervision. + Solid computer skills with knowledge of MS Office (Word, Excel, PowerPoint, etc.) Quickbooks, Squarespace and Social Media. + Strong sales and communication skills - verbal and written. + Ability to manage teams (drivers, kitchen, onsite event staff). + This position is full-time onsite 8:30 am – 4:30 pm with additional work on evenings and weekends for special events. Job Details Pay Type Hourly Employment Indicator Regular Education Level Bachelor’s Degree Hiring Min Rate 60,000 USD Hiring Max Rate 60,000 USD