Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

12/27/2024
Type of Position:Professional Staff - Fiscal Affairs
Job Type:Regular
Work Shift:Day Shift (United States of America)

Sponsorship Available:

No
Institution Name: University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

Health: Medical, Dental and Vision plans available for qualifying staff and familyHoliday, Vacation and Sick LeaveEducation discount for staff and dependents (undergraduate only)Retirement: Up to 10% matched contribution from UAMSBasic Life Insurance up to $50,000Career Training and Educational OpportunitiesMerchant DiscountsConcierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:COM | Peds Pulmonary Administration

Department's Website:

Summary of Job Duties:The Administrative Coordinator provides essential administrative support for the Department of Pediatrics Pulmonary and Sleep Medicine section. Reporting to the Office Manager, this role involves planning, event coordination, purchasing, scheduling, and supporting daily office operations. The coordinator manages academic and administrative needs for a team of 10 physicians and 10 APRNs, assists the Division Chief, and addresses patient-related inquiries. Additional responsibilities include general office management and collaborating on special projects with the Office Manager and other staff. This position plays a key role in ensuring smooth operations within the department.
Qualifications:Bachelor’s degree plus two (2) years of administrative experience or High School diploma/GED plus six (6) years of administrative experience required.

Knowledge, Skills, or Abilities:

Detail-oriented and organized.

Excellent interpersonal skills and strong problem-solving skills.

Ability to work independently and interdependently.

Excellent oral and written communication skills.

Ability to work under deadline pressure.

Strong working knowledge of Microsoft Office Suite.

Preferred Qualifications:

Administrative experience to include a professional medical office environment.

Additional Information:

Responsibilities:

Schedules meetings on behalf of faculty, makes necessary reservations for rooms and/ or catering, prepares meeting documents, provides transcription or minutes.

Coordinates and maintains updated faculty calendars to reflect current inpatient and outpatient clinical schedules, scheduled meetings, and other events.

Processes reimbursement, purchases, and travel requests into the SAP or Workday system.

Reconciles physician e-fund accounts and trip-related expenses charger to the travel business Visa (T-Card) on a monthly basis, reporting discrepancies to the Office Manager.

Works directly with faculty to coordinate travel arrangements or purchases and compiles documentation to submit travel or purchase requests for approval.

Cross-trained to back up other support staff as needed for other faculty and APRN's.

Assists with maintaining faculty CVs in FacFacts.

Maintains current faculty records and assists with general administrative support.

Works with faculty to support their academic, teaching, and mentor-ship roles, including those related to the UAMS Clinical Informatics Fellowship Training Program.

Works with and assists office staff.

Performs all general office duties which including phone coverage, ordering supplies, clinic. modifications, room scheduling, and other related responsibilities as required or assigned.

Reconciles e-fund reports for general office, faculty, and APRN's on a regular basis.

Works with vendors in problem-solving on purchasing issues.

Develops monitoring and reporting systems for projects to measure effectiveness and provide updates. Provides assistance to inside and outside physicians’ offices and vendors.

In consultation with the Office Manager, participates in a minimum of 2 professional development courses per year on the ACH or UAMS campus.

Complies with administrative directives, standard business procedures and the Department of Pediatrics’ policy and procedures.

Answers all phone calls regarding patient care, prescriptions, appointments, or other related issues and routes callers to appropriate personnel.

Records contact information and necessary details for appropriate all patient calls, faxed prescription requests, or other communications to generate and send message in Epic.

Prints all faxes and processes accordingly before distributing to appropriate personnel.

Routes all referring physicians and offices directly to appropriate personnel for consulting.

Provides clinic calendars regarding providers’ outpatient schedules with section staff and other necessary clinics and clinical personnel.

May perform other duties as assigned by Pulmonary or Department leadership.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status
Special Instructions to Applicants:

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:Manipulate items with fingers, including keyboarding, Pushing
Frequent Physical Activity:Sitting, Standing, Talking, Walking
Occasional Physical Activity:N/A
Benefits Eligible:Yes