Job Title: Administrative Coordinator

Department: Administration

Reports To: Director of Finance & Administration

Supervises: N/A

FLSA Status: Hourly, Non-Exempt

Why the Colorado Convention Center is a great place to work:

· $500 Signing Bonus at successful completion of 30 days of service, additional $500 bonus upon successful completion of 90 days of service!

· Generous Paid Time Off and Holiday Pay

· Health, dental, vision insurance, eligible upon hire

· 401(k) investment plan, with a discretionary employer match of up to 3%

· Healthcare reimbursement and flexible spending plans

· Employer-paid and supplemental life insurance

· Short- and long-term disability insurance available

· RTD Eco Pass: As a Full-time employee the Colorado Convention Center currently offers an RTD Eco Pass.

· Employee assistance program

Compensation: Compensation is dependent on experience and ranges from $27.00/hourly to $29.00/hourly.

General Summary:

This position performs a variety of functions in support of CCC Executive Administration offices. It is responsible for managing the day-to-day office operations of the administration offices, including the front desk, main telephone switchboard, onboarding of intermittent team members, and general office duties. This position also provides executive-level administrative support to both the General Manager and Director of Finance and administration.

Primary Duties and Responsibilities:

Administers and performs day-to-day administrative and clerical functions for the General Manager and Director of Finance & Administration.

Greet, welcome, and log-in guests to the Administration Building at the Center.

Answer, screen, and correctly route all calls received at the main line for the Center.

Manages the administrative office area and associated facility offices; coordinates maintenance for all electrical, telecom, housekeeping, and carpentry needs.

Supervises the maintenance and alteration of office areas and equipment and layout, arrangement, and housekeeping of office facilities.

Coordinates and schedules meetings with the Executive Team, Partners, and other key stakeholders.

Assist with onboarding of intermittent team members.

Maintains break room supplies and inventory.

Maintain office supplies, manage office equipment, and ensure offices are well-organized and efficient.

Set up and take down of Conference Rooms.

Read, sort and date incoming mail. Ensure that outgoing mail is delivered in a timely manner. If necessary, route mail to specific services and follow up on timely delivery;

Receive and record deliveries to the office and/or individuals within the office and route them accordingly to the proper recipient;

Assist with special projects and initiatives, as needed, including research, data analysis, and report and deck preparation.

Performs other job-related duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

High School diploma or G.E.D.

A minimum of one - two (1-2) years administrative experience

Skills and Abilities:

Ability to prioritize tasks and to organize time to complete tasks in scheduled times

Good communication, problem-solving and organizational skills

Excellent customer service and public relations skills

Must be able to execute tasks in an ethical and fair manner

Handle sensitive information and matters with the utmost discretion and always maintain confidentiality.

Demonstrate excellent communication (verbal and written) and interpersonal skills among all levels of staff and clientele

Must be detail-oriented, self-motivated, and flexible to change

Excellent record of dependability and reliability

Ability to speak, understand, and read standard English

Computer Skills:

To perform this job successfully, an individual should be proficient in Microsoft Word, Excel, and PowerPoint

Certifications, Licenses, Registrations:

Position may require certifications by law and/or job assignment

Working Conditions:

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be required to work both indoors and outdoors as required by the function. Position may require extended periods of sitting; may require periods of walking/ standing on cement floors; may require some bending and stooping; generally not subject to adverse working conditions; may require limited exposure to dust, grime, noise, fumes, wet floors etc., including weather; using hand to handle files, operate office machines; to talk and hear on the telephone. Specific vision abilities required by this job include close vision to handle contracts, other office correspondence, etc.

HOURS OF WORK AND TRAVEL REQUIREMENTS

Normal business hours Monday to Friday. This position requires in-office work with no remote option. No travel required.

Note:

Colorado Convention Center/ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor

The essential responsibilities of each position are described under the headings in the job description and may be subject to change at any time due to reasonable accommodation, or other reasons. The job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Applicants who need reasonable accommodation to complete the application process may contact 303-228-8000.

Employment is contingent upon new employees providing documents verifying U.S. citizenship or, for aliens, documents verifying legal permission to work in the United States.